Student Information Specialist

Calendar: 235 day
Pay starting at $19.00/hour

PURPOSE
Under the general direction of a district’s Student Information Systems Lead, the Student Information Systems Specialist exercises independent judgment and is responsible for supporting the evaluation, coordination, implementation, customization, training and software support of the District’s Student Information System (SIS) and related software.

PERFORMANCE RESPONSIBILITIES
The primary function of a Student Information Systems Specialist is to assist in a variety of support tasks in the operation and maintenance of the SIS for the benefit of the school district. This employee is responsible for supporting the user interface, data input quality, reports, security, training, and documentation for all student information system services including but not limited to registration, scheduling, and reporting software.  In addition, the employee should have the capacity to effectively generate, analyze and report data, and have sound operational knowledge of the overall functionality of the SIS. The work is performed under the general direction of the Student Information Systems Lead and reports to the Chief Information Officer, with latitude granted for the exercise of independent judgment and initiative. Further, this position works with the Student Information Systems Lead to help various clients as required for SIS implementation and troubleshooting, as well as maintains data input standards and documentation, and, assists in analysis and iterative improvement activities associated with SIS software and related technologies. Additionally, this position will assist with Elementary Student Information System training. The primary duties of this class are performed at the district office for the benefit of district business offices and classroom environments.

ESSENTIAL DUTIES

Serves as SIS support by entering, summarizing, analyzing, and reviewing data for accuracy to produce standard, custom, and confidential reports
Serves as an escalated tiered resource to resolve issues involving SIS software and integrations with district adopted curriculum
Works closely with the Student Information Systems Lead, System Administrator, and Site Technology staff to maintain the operability of the SIS software
Works with Student Information Systems Lead to evaluate third party software to enhance SIS functionality
Assists with training school and district related staff including but not limited to registration, scheduling, and student information software.
Assists with school level liaisons on software updates, training updates, documentation, and support issues
Works to accurately input, maintain, reconcile and report data to school system business owners
Ensure system is configured to support student federal, state, and district report compliance, and assist in the process to validate and provide data to district subject matter experts
Follows district grade reporting calendar timeline to implement the registrar operational tasks, progress reporting process, grade reporting process, and transcript process
Provides information to the public, teachers, and other employees regarding policies, regulations, school activities, and rules
Maintains accurate files and records related to registration and student records
Attends SIS software and state training sessions on a regular basis
Makes recommendations for changes in procedures to ensure the consistency of data entry in SIS software for maintaining data quality

Other Duties and Responsibilities

Performs other related duties as required.

QUALIFICATIONS

Minimum 2 years’ experience with K-12 student information systems, school finance, state reporting data collection, or other relevant database systems
Or an equivalent combination of relevant education, training, and/or experience.
Ability to analyze data in excel
Strong organizational and interpersonal skills
Self-motivated and self-directed, highly organized, and detail-oriented
Professional demeanor with strong ethical standards and ability to adapt to change.
Excellent computer skills and trouble-shooting skills.
Proven ability to work in a fast-paced, demanding environment, on multiple projects simultaneously both as a team member and individually.
Ability to apply independent judgment in correcting data errors or omissions
Ability to exercise a high degree of confidentiality regarding student data in accordance with federal privacy laws, and any additional standards required by the state or local school district
Ability to work effectively with others of diverse backgrounds and various education levels and to establish and maintain effective working relationships as necessitated by work assignments.
Ability to train and communicate with non-technical staff including the ability to present complex concepts in easily
Write and read Structured Data Language (SQL) is preferred
Experience working with elementary and secondary public-school operations is preferred
Experience using internal or third-party report writing tools to create data exports or reports for various stakeholders is preferred

 
ESSENTIAL PHYSICAL ABILITIES

Sufficient clarity of speech and hearing or other communication capabilities, with
or without reasonable accommodation, which permits the employee to discern
verbal conversation and to communicate effectively on the telephone and in person;
Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work and assessments, prepare and review documents, and organize documents and materials;
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to perform repetitive hand/wrist/arm motions and to operate a computer and office equipment;
Sufficient personal mobility, flexibility, and balance, with or without reasonable accommodation, which permits the employee to work in an office environment, lifting or moving objects that weigh up to 20 lbs.;
Job tasks require, with or without reasonable accommodation, climbing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, fingering, and grasping;
Must have a valid Idaho driver’s license and a vehicle to drive and/or must provide own transportation for job related activities.

 
EVALUATION
Performance of this position will be evaluated by the building principal District Chief Information Officer in accordance with the Board’s policy on evaluations.

TERMS OF EMPLOYMENT
To be determined by calendar year.
Regular attendance is an essential function of this job.

If you are chosen for this position your employment with the District would be "at will". Employment at Will means that the employee or the District may terminate the employment relationship with or without cause, and with or without notice, at any time.
As per Idaho Code 65-5-1/65-503: "Eligible veterans are provided advantages in public employment in Idaho…"