Job Posting

Business Office Manager

Vicksburg Community Schools

2026-2027 School Year

Salary: $75,000-$90,000 (based on qualifications/experience)

The Vicksburg Community School District is a K-12 district in south central Kalamazoo County. Our district serves over 2,600 throughout our one high school, one middle school and three elementary schools, employing approximately 175 teachers and 200 other employees to support the needs of our students. We encompass over 110 square miles of rural, suburban, and small town geography including the villages of Vicksburg and Fulton, and of eight townships. The District boasts fourteen lakes, which creates a unique style of suburban living. Our residents enjoy all the advantages of a small town with a major metropolitan area just a few miles north. The school district takes pride in being a high achieving district.

Position Summary

We are seeking a dedicated and passionate individual to join our team as a Business Office Manager. The Business Office Manager is responsible for ensuring the accurate and efficient coordination of daily financial operations of the Vicksburg school district. Working closely with the Assistant Superintendent and Berrien ISD, the Business Office Manager will oversee cash management, accounts payable and receivable, payroll, and grant reporting, prepare monthly financial statements, state reports, budget development, amendment and monitoring, and serve as the primary contact for audit communications during the annual financial audit.

Responsibilities

· Manage daily financial operations.

o Oversee banking activities including cash management, wire and ACH transfers, and monthly bank reconciliations.

o Review and approve accounts payable, purchase orders, payroll, and credit card transactions.

o Create and approve manual journal entries.

o Manage month and year end financial statements.

o Record and reconcile tax and investment revenues.

o Record, reconcile and deposit all receipts for district funds.

o Ensure proper accounting policies, procedures and internal controls are maintained and reviewed for improvements.

o Coordinate purchasing activities in a manner that follows district, state and federal guidelines.

o Maintaining chart of accounts in accordance with the Michigan School Accounting Manual.

· Support the Assistant Superintendent with accurate financial reporting and compliance.

- Prepare monthly financial statements, state reports (SE4096, SE4094, FID), and other required financial submissions.
- Prepare audit schedules and serve as the primary contact during the annual financial audit.
- Support grant accounting, including preparation, submission, drawdown requests and reporting state, federal and local grants.

Serve as a knowledgeable and accessible resource for district staff on financial processes and procedures
- Communicate and interpret business office procedures, accounting requirements, and financial policies to building and department staff.
- Respond to staff inquiries regarding expenditure coding, purchase orders, invoice status, payroll, and other routine financial matters
- Provide guidance to staff on allowable expenditures under grants and other restricted funds.
- Assist in strategic planning for future growth, including identifying and allocating resources for various school initiatives.
- Assist in the creation and maintenance of the district’s business office procedures to reflect current practices and policy requirements.

Direct the day-to-day activities of the business office staff.
- Supervise, support and evaluate the Payroll & Accounting Specialist.
- Work collaboratively with Berrien ISD to ensure accurate processing of accounts payable.
- Assign work, establish priorities and monitor the timeliness and accuracy of work of staff.
- Provide coaching, training and professional development support to staff.
- Identify and address gaps or inefficiencies in the business office; recommend and implement process improvements.
- Ensure appropriate backup coverage and cross-training across business office staff.

· Other related duties as assigned by the Superintendent and Assistant Superintendent.

*The above duties and responsibilities are intended to be representative of the nature of the work by this position. The listing is not all-inclusive.

Qualifications

· Bachelor’s degree in Accounting, Finance, Business Administration or related field required. Master’s degree, preferred.

· Certified Public Accountant (CPA) is highly desirable.

· Minimum of five years of professional experience in accounting, finance, or business office operations, public sector or school district experience is preferred.

· Demonstrated ability to lead, support and develop staff is valued.

· Michigan School Business Officials (MSBO) Business Office Manager and/or Business Office Specialist certification, or willingness to obtain.

· Knowledge of GAAP and governmental accounting standards, Michigan Public School Accounting Manual and other K-12 state financial requirements is preferred.

· Proficiency in Microsoft Excel and other tools for financial analysis and reporting. Experience in Skyward Financial is an asset.

· Experience with grant accounting, including federal and state grant compliance, drawdown processes and closeout procedures.

· Ability to support the vision, mission and beliefs of Vicksburg Community Schools.

· Ability to assume responsibility with minimal supervision.

· Ability to develop and maintain positive and constructive relationships.

· Effective communication, collaboration and interpersonal skills for building an environment with a common focus, promoting initiatives, and conveying expectations.

· Demonstrated strength in organization and efficiency in planning for and meeting deadlines.

· High degree of honesty, integrity and discretion including the ability to maintain confidentiality of sensitive financial and personnel information.

· Must pass background checks and comply with state and district requirements for working with students and adhere to District and School policies, expectations and protocols.

Physical Requirements

· Ability to stand, bend, reach, and move about the building.

· May require an employee to lift and/or move heavy objects up to 25lbs.

· Majority of the workday will be spent seated.

*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Notice of Non-Discrimination

The Board does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, height, weight, marital or family status, religion, military status, ancestry, genetic information, or any other legally protected category (collectively, "Protected Classes"), in its programs and activities, including employment opportunities.

Please apply online at Red Rover K12 - Vicksburg Community Schools. Any questions please reach out to Erin Veldt, Human Resources Director, 301 S Kalamazoo St, Vicksburg, MI 49097, 269-321-1018.