QUALIFICATIONS:

High School diploma or equivalent.
Demonstrated record of successful employment as a secretary.
Demonstrated Skills in the following: Construct/Compose a business letter, Edit/Correct a business letter, Excel with mail merge, Typing test (45 WPM), Google Documents, Google Calendar.
Knowledge of the following: general office practices, PowerSchool, Final Forms, photocopying, scanning, and email.
Ability to communicate with the public in a positive and professional manner including confidentiality.
Ability to work without close supervision.
Ability to handle stressful situations.
Willingness to attend seminars and workshops to help with the successful operation of the department.
Skills in organization and the ability to oversee and coordinate student office workers.
Must complete all training as required by Sylvania Schools and/or the Ohio Department of Education.

JOB GOAL: To assist the building administration in the educational process of secondary students by maintaining accurate student attendance records.

RESPONSIBILITIES:

Act as liaison between the Assistant Principal, Dean of Students, students, parents, and other school-related agencies through telephone and personal contact relating to attendance, absences, and truancies.
Maintain student information on PowerSchool, including attendance records, names and current addresses of students, and emergency medical information.
Record daily student attendance on PowerSchool and compile attendance lists. Utilize the use of the Phone Alert System and/or verify student absences by phone with parents and in writing upon students’ return. Maintain files of absence notes.
Daily parental verification of student absences.
Assist students with admit slips, dismissal slips, signing out for appointments, illness, tardy admissions, passes, and class permits.
Maintain and update student attendance files and class schedules.
Maintain records of student lockers and their combinations. Update student locker combinations at the end of the school year.
Administer basic first aid to students and make parental contact as needed.
Supervise student office workers.
Typing and/or word processing of correspondence, forms and reports, including repeat absence day letters and student parental discipline forms as needed.
Coordinate homework for extended illnesses and/or reassignment.
Coordinate and oversee parking permits in conjunction with the assistant principal.
Responsible to enter personal absences and clock in/out via the Red Rover System.
Responsible to check your district email account on a regular basis, and to communicate as needed via email.
Perform such other tasks and assume such other responsibilities as necessary by the building administration for the successful operation of the Attendance Office.

Attendance Secretary - 10 Months