Job Class: 1226 Chief Payroll/Personnel Clerk

Salary Range: $97,552 - $118,580
Appointment Type: TPV (what does this mean?)

Calendar: Full-Time/Full-Year

Who We Are

With an annual budget of $1.17 billion, the San Francisco Unified School District (SFUSD) is California's seventh-largest school district, serving 50,000 students who speak more than 44 documented languages across 136 schools in the City of San Francisco every year. We aim for All SFUSD students to graduate as independent thinkers with a sense of agency who have attained academic and creative skills to lead productive lives and contribute to our community.

Overview of the Position

As the 1226 Chief Payroll/Personnel Clerk you will report to a Business Services Department Supervisor, be a part of the Payroll Department and a district leader in Payroll Operations. Under general direction, the 1226 Chief Payroll and Personnel Clerk is a second level supervisor responsible for managing the activities of a large, varied and complex payroll/personnel division by supervising, maintaining, and controlling records and developing procedures. You will help to lead the Payroll Department in transformational work to deliver on the promises outlined in our long-term, city-wide North Star, Vision, Values and Guardrails.

Qualifications of the Ideal Candidate

Deep knowledge of gross-to-net calculations, advanced Excel functions (pivot tables, VLOOKUPs) for reporting and data analysis, managing large-scale data, Memorandum of Understanding (MOUs) and garnishments
Possess a strong attention to detail and ability to identify audit issues and manage compliance processes.
Knowledge of complex payroll and personnel system operations; and applicable laws, ordinances, policies, rules, and regulations in California public schools and/ or urban public schools
A proven record of effectively planning, organizing and using resources to take action
Success leading effective teams and individuals, with a strong record of leading organizational change
Well-developed cultural humility, awareness of their own identity, and understanding of internalized, interpersonal, and systemic racism and other forms of oppression
Excellent written and verbal communication skills, including ability to convey complex information to a variety of audiences (e.g., large groups, staff meetings, executive briefings, public board meetings, memos)
Strong analytics and quantitative skills

Responsibilities

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

LIST JOB DUTIES BELOW

Manages and directs assigned staff performing complex payroll/personnel duties using computerized systems, including the maintenance and control of complicated payroll/personnel records.
Supervises staff, and assigns and evaluates work performed in areas such as time reporting, payroll and personnel processing, human resources functions, and position control systems.
Interpret and implement applicable laws, ordinances, regulations, policies, and procedures to ensure accurate and timely payroll and personnel processing.
Develop, update, and document payroll and personnel procedures; implement new policies; maintain expenditure records; prepare budgetary and statistical reports.
Provide responsive customer service to employees and members of the public regarding payroll and personnel matters.
Determine and verify proper salary payments in compliance with government codes, charter provisions, and union contracts; maintain accounting controls to support audit requirements.
Reconcile and maintain position control systems; review and approve personnel status changes including new hires, transfers, leaves, and separations.
Prepare payroll and personnel reports, memoranda, and written responses to inquiries; address complex salary and payroll issues via correspondence and phone.
Confers with other departmental personnel and representatives of other agencies/organizations in connection with the various laws, codes, rules, and regulations applicable to particular departmental payroll/personnel operations.

Minimum Qualifications

Experience:

Five (5) years of progressively responsible clerical and office experience in the preparation and maintenance of detailed and complex payroll and personnel records and reports, including at least two (2) years of responsible supervisory experience.

Substitution:

Completion of thirty (30) semester / forty-five (45) quarter units of coursework, with a minimum of twelve (12) semester/eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field may substitute for one (1) year of the required non-supervisory experience.
Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required non-supervisory experience.

Who We Want

When you join our team at SFUSD, you can expect to be part of a collaborative, inclusive, and equity-oriented organization that is intensely focused on achieving our student outcome goals.

We want talented people from diverse backgrounds and experiences, who are committed to and will champion our Core Values, are inspired by our mission, steeped in equity, and motivated to unleash our students’ potential. We want strong collaborators, skilled communicators, and problem solvers comfortable in a continuous learning community.

What We Offer

SFUSD offers a competitive salary of $97,561 - $118,586 /annually, commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options, and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

Visit careers.sfusd.edu and create a new account to begin your application
Visit careers.sf.gov and begin the application process
You will be prompted to electronically attach a letter of interest, resume, list of professional references and any applicable credentials or licenses
Our Human Resources team will then review your entire application to determine your eligibility status and contact you directly should you move forward in the process

What to Expect in the Application Process

SFUSD is committed to providing a transparent, fair, rigorous, and expedient selection process. At minimum, the selection process may include the following steps:

Application screening
Phone screen
Panel interview 1 (in-person or virtual)
Panel interview 2 (in-person or virtual)
Reference Check/Employment Verification
Offer extended
Onboarding

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District

Non-Discrimination Policy

San Francisco Unified School District programs, activities, and practices shall be free from unlawful discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics. This policy extends to the San Francisco County Office of Education, including community school programs and activities.

For more information about the District's non-discrimination policy, please review Board Policy 4030.

Chief Payroll/Personel Clerk (1226/TPV)