Job Class: 1203 Personnel Technician

Salary Range: $80,478.11-$97,819.90/annually

Appointment Type: Permanent Exempt (PEX) (what does this mean?)

Length of Appointment: 3 years

Calendar: Full Time / Full Year

Who We Are

The San Francisco Unified School District (SFUSD) is the seventh largest school district in California, serving more than 50,000 students who speak more than 44 documented languages across 121 schools in the city of San Francisco every year. We aim for every student who attends SFUSD schools to discover his or her spark, along with a strong sense of self and purpose, and that all students graduate from high school ready for college and career, and equipped with the skills, capacities and dispositions outlined in SFUSD’s Graduate Profile. Every day in our quest to achieve this mission we provide each and every student the quality instruction and equitable support required to thrive in the 21^st century.

What It Means to Work Here

The SFUSD community is unified by our Core Values:

Student-centered: We put students’ needs first
Fearless: We persist through challenges
United: We celebrate and build on each other’s strengths
Social Justice: We stand with those most vulnerable in our community
Diversity-driven: We respect and seek to understand each person

We are also inspired by Vision, Values and Guardrails which captures our aspirations and vision for the future of public education in San Francisco. Alongside the District’s strategic plan. SFUSD is reimagining how public education will change over the next decade to meet the dynamic future of San Francisco. As a CORE district, SFUSD is also a leader in critical systems change for more comprehensive school accountability and innovations that help strengthen the instructional core, which is the foundation of our strategic plan and Vision 2025.

Who We Want

We want talented people from diverse backgrounds and experiences, who are inspired by our mission, steeped in equity, and who are motivated to unleash our children’s potential. We want people who are strong collaborators, skilled communicators, and problem solvers who are comfortable in a community of continuous learning.

The 1203 Personnel Technician, HR Operations, will report to the Manager I, Training and User Success Lead, to support the modernization, organization, and standardization of the district’s HR personnel records management processes by performing technical, clerical, and administrative duties under the direction of HR management and Personnel Analysts. This position will support in developing best practices for high-volume administrative support to the Leaves, Workers’ Compensation, and ADA units to ensure strong customer service in support of the employees we serve.

Essential Duties

The duties specified below are representative of the range of duties assigned to the job code/class and are not intended to be an inclusive or exhaustive list.

As the 1203-Personnel Technician, you will:

Serve as Project Custodian of Records, supporting HR management in maintaining the integrity, organization, and legal compliance of personnel files throughout the records modernization project.
Execute the physical reorganization of the HR file room, including purging records per retention schedules and completing standardized labeling and indexing.
Support the development and publication of a district-wide Records Management & Compliance Procedure Manual.
Support in establishing and maintaining a centralized subpoena and legal request log to ensure audit-ready tracking of disclosures.
Retrieve and prepare personnel records for legal requests under HR management direction using standardized protocols.
Support the design, testing, and implementation of a centralized compliance tracking system for fingerprint results and mandated clearances.
Maintain accurate data entry in compliance trackers and generate periodic audit and status reports for leadership review.
Document standardized workflows for high-volume administrative processes supporting Leaves, Workers’ Compensation, and ADA units.
Support in developing process maps, job aids, and quick-reference guides to support long-term operational continuity after project completion.
Provide stabilized administrative intake support through Zendesk ticket management during transition phases of the project.
Enter and validate HR system data to support records accuracy, compliance monitoring, and reporting needs.
Coordinate project-related vendors and services, including shredding, file storage, and records management supplies.
Track project logistics and maintain documentation of records management tools, access protocols, and workflows.
Compile all project outputs into a formal Project Completion Report and Transition Portfolio to support knowledge transfer to permanent HR staff.
Performs other related duties as assigned.

The strongest candidates will have:

Knowledge of San Francisco’s public schools/urban public schools and a passionate belief in SFUSD’s commitment to instructional leadership as a lever toward delivering on the SFUSD Graduate Profile
Strong analytics and systems thinking necessary to interpret data to inform goals and strategy, as well as build infrastructure where none exists
Ability to work effectively across multiple functions and roles within a complex organization
A proven record of effectively planning, organizing and using resources to take action and achieve goals
The ability to learn quickly and adapt as needed in a fast-paced environment
Outstanding organizational skills and exceptional attention to detail
A flexible, “can do” work ethic with a focus on identifying challenges and proactively working to find solutions while maintaining a bigger picture lens and focus on what can be delivered instead of what cannot be done
Excellent data analysis skills and experience synthesizing data to drive action steps
Strong interpersonal skills and the ability to build effective working relationships with senior-level district staff and colleagues
Effective written and verbal communication and the ability to clearly communicate complex, bureaucratic processes to a variety of audiences
Ability to define and implement effective HR business practices
Ability to work effectively in difficult situations that involve confidential and sensitive matters
Strong computer skills including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and GSuite (Google Docs, Slides, Sheets, Forms)

Minimum Qualifications

Two (2) years of verifiable experience performing complex technical or clerical duties in a human resources environment; AND ability to type/keyboard 40 words per minute.

What We Offer

SFUSD offers a competitive salary of $80,478.11-$97,819.90/annually commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

Visit https://jobs.sfusd.edu/ and create a new account to begin your application.
Visit careers.sf.gov and begin the application process.
You will be prompted to electronically attach a letter of interest, resume, list of professional references

and any applicable credentials or licenses

Our Human Resources team will then review your entire application to determine your eligibility status

and contact you directly should you move forward in the process

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District.

District Nondiscrimination Statement:
San Francisco Unified School District prohibits discrimination, harassment, intimidation, sexual harassment and bullying based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, reproductive health decision making, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, veteran or military status, or genetic information, or association with a person or a group with one or more of these actual or perceived characteristics or any other basis protected by law or regulation, in its educational program(s) or employment.

For more information about the District's non-discrimination policy, please review Board Policy 4030.

Title IX Nondiscrimination Statement and Grievance Procedures:
Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator, or by any other means that results in the Title IX Coordinator receiving the person's verbal or written report. Such a report may be made at any time (including during non-business hours) by using the telephone number or electronic mail address, or by mail to the office address, listed for the Title IX Coordinator.

District Title IX Coordinator:

Eva Kellogg
Office of Equity
555 Franklin Street, 3rd Floor, San Francisco, CA, 94102
415-355-7334 or equity@sfusd.edu

For more information on the District’s Sexual Harassment policy and grievance procedures, please review Board Policy 4034.

Title IX Nondiscrimination Statement and Grievance Procedures:
Any person may report discrimination on the basis of a physical or mental disability (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute discrimination on the basis of a physical or mental disability), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Section 504 Coordinator.

District Section 504 Coordinator:

Alicia Rodriguez
1515 Quintara St., San Francisco, CA, 94116
(415) 242-2615 or rodrigueza@sfusd.edu

Personnel Technician (1203), HR Operations