Job Class: 1406 – Senior Clerk

Salary Range: $60,947 - $73,744

Appointment Type: PEX (what does this mean?)

Length of Appointment: 3 years

Calendar: Full-Time, Full-Year

Who We Are

With an annual budget of $1.17 billion, the San Francisco Unified School District (SFUSD) is California's seventh-largest school District, serving 50,000 students who speak more than 44 documented languages across 136 schools in the City of San Francisco every year. We aim for All SFUSD students to graduate as independent thinkers with a sense of agency who have attained academic and creative skills to lead productive lives and contribute to our community.

Overview of the Position

As the 1406 – Senior Clerk you will report to the Director of Procurement, be a part of the Procurement Department and a District leader in serving our students, schools, and employees. You will help to lead Procurement transformational work to deliver on the promises outlined in our long-term, city-wide North Star, Vision, Values and Guardrails. We want someone who will put the District’s needs as their top priority.

Qualifications of the Ideal Candidate

Deep knowledge of SFUSD clerical experience and work.
A proven record of effectively planning, organizing and using resources to take action
Success leading effective teams and individuals, with a strong record of leading organizational change
Well-developed cultural humility, awareness of their own identity, and understanding of internalized,

interpersonal, and systemic racism and other forms of oppression

Excellent written and verbal communication skills, including ability to convey complex information to a variety of audiences (e.g., large groups, staff meetings, executive briefings, public board meetings, memos)
Strong analytics and quantitative skills

Responsibilities

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

LIST JOB DUTIES BELOW

Process incoming mail, which includes sorting, routing, and distributing mail to all schools/departments within the District
Assist the Contract team with sending Purchase Orders with the approved contract to the school sites and departments
Manages Districts Vendor creation in Frontline
Send asset tags to District staﬀ through inter-oﬃce mail for tagging all equipment valued over $500
Process invoices for payment and keeping track of the Procurement department budget
Maintains inventory for Canon and Xerox machines, postage meters, and leasing payments
Communicates with vendors and Site/department about monthly leasing and making sure to have correct SACS code for chargebacks
Answer general inquiries regarding Amazon orders and assist with providing and removing access to the District's Amazon account
Assist in the approval or denial of Amazon orders based on District policies and regulations
File, organize, and keep track of the certiﬁcates of insurance for consultant and professional services contracts
Update and maintain the Excel spreadsheet for consultants' TB clearance and live scans
Provide training to District staﬀ on Procurement procedures
Work closely with the Procurement team and provide assistance as needed
Assist the Director of Procurement with project-based assignments
Analyze and evaluate purchase order requests
Maintains Procurement employee calendar with all approved time off request.
Other duties as assigned

Minimum Qualifications

Experience:

Two (2) years of clerical experience included preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail

Substitution:

Any one of the following may substitute for six (6) months of the required experience:
- Completion of a clerical training program (240 hours); OR
- 15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR
- Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement).

Who We Want

When you join our team at SFUSD, you can expect to be part of a collaborative, inclusive, and equity-oriented organization that is intensely focused on achieving our student outcome goals.

We want talented people from diverse backgrounds and experiences, who are committed to and will champion our Core Values, are inspired by our mission, steeped in equity, and motivated to unleash our students’ potential. We want strong collaborators, skilled communicators, and problem solvers comfortable in a continuous learning community.

What We Offer

SFUSD offers a competitive salary of $60,947 - $73,744 annually, commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options, and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

Visit careers.sfusd.edu and create a new account to begin your application
Visit careers.sf.gov and begin the application process
You will be prompted to electronically attach a letter of interest, resume, list of professional references

and any applicable credentials or licenses

Our Human Resources team will then review your entire application to determine your eligibility status

and contact you directly should you move forward in the process

What to Expect in the Application Process

SFUSD is committed to providing a transparent, fair, rigorous, and expedient selection process. At minimum, the selection process may include the following steps:

Application screening
Phone screen
Panel interview 1 (in-person or virtual)
Panel interview 2 (in-person or virtual)
Reference Check/Employment Verification
Offer extended
Onboarding

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District.

Non-Discrimination Policy

San Francisco Unified School District programs, activities, and practices shall be free from unlawful discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics. This policy extends to the San Francisco County Office of Education, including community school programs and activities.

For more information about the District's non-discrimination policy, please review Board Policy 4030.

Senior Clerk (PEX/1406), Procurement