Job Class: 1224 Principal Payroll and Personnel Clerk

Salary Range: $94,855 -$115,297
Appointment Type: PCS (what does this mean?)

Calendar: Full-Time, Year-Round

Who We Are

With an annual budget of $1.17 billion, the San Francisco Unified School District (SFUSD) is California's seventh-largest school district, serving 50,000 students who speak more than 44 documented languages across 136 schools in the City of San Francisco every year. We aim for All SFUSD students to graduate as independent thinkers with a sense of agency who have attained academic and creative skills to lead productive lives and contribute to our community.

Overview of the Position

As a 1224 Principal Payroll and Personnel Clerk you will report to the Payroll Director, be a part of the Payroll department and play a role in the critical work of ensuring accurate pay for SFUSD employees. You will help to lead the Payroll department in transformational work to deliver on the promises outlined in our long-term, city-wide North Star, Vision, Values and Guardrails. We are looking for someone who can learn our systems and processes and support employees, time clerks and other members of the team with their questions and concerns about Payroll. To best achieve this, the ideal candidate would be a forward-thinking, solution-oriented, self-motivator with effective communication skills and a strong customer service orientation.

Qualifications of the Ideal Candidate

Knowledge of San Francisco’s public schools/urban public schools and a passionate belief in SFUSD’s commitment to instructional leadership as a lever toward delivering on the SFUSD Graduate Profile
A strong record of managing organizational change and initiating key innovations
Strong analytic and systems thinking necessary to interpret data to inform goals and strategy, as well as build infrastructure where none exists
Experience developing and implementing talent management systems or systemic educational reform initiatives
Ability to work effectively across multiple functions and roles within a complex organization
A proven record of effectively planning, organizing, and using resources to take action and achieve goals
Strong interpersonal skills and the ability to build effective working relationships with senior-level district staff and colleagues
Success leading effective teams and individuals
Experience and success with effective written and verbal communication, facilitation, and presentations to large groups and a variety of audiences (e.g., staff meetings, executive briefings, public board meetings, memos).
Ability to work effectively in difficult situations that involve confidential and sensitive matters
Strong computer skills including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Google Suite (Email, Docs, Sheets, Slides)
Knowledge of: office methods, techniques, procedures, and ordinary operations and uses of office machines and equipment; existing payroll and record-keeping procedures and applicable laws, rules, and regulations; basic mathematical concepts; and basic computer applications, such as e-mail, word-processing, and spreadsheets software.
Ability and Skill to: assign and supervise the work of subordinates; make rapid and accurate mathematical calculations by hand or machine; maintain a variety of detailed records and prepare a variety of reports; type neatly and accurately; problem-solve, provide direction,training, and support to subordinate employees; communicate clearly and effectively; read, comprehend and interpret procedural documents relating to payroll and personnel operations; and organize, prioritize, and maintain attention to details under routine deadline.

Responsibilities

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

LIST JOB DUTIES BELOW

Plans, assigns and directs the work of subordinate employees (if applicable) engaged in the preparation of payroll, and timekeeping information, and the preparation and maintenance of employee personnel records; trains, and instructs new employees.
Reviews and approves all documents relating to payroll and personnel transactions; analyzes and interprets economic provisions of collective bargaining agreements.
Serves as departmental liaison with the civil service commission, controller, retirement,health service and other offices in connection with the processing of personnel forms and records; confers with representatives of the civil service commission, controller's office,health service and retirement systems in connection with the various rules and regulations applicable to subordinate personnel.
Prepares personal service and related budget statistics data; maintains payroll expenditure records for budget, allotment and employee requisitioning purposes.
Prepares and oversees the preparation of replies to inquiries of other city departments and outside organizations in connection with departmental personnel.
Perform other related tasks as necessary.

Minimum Qualifications

Experience:

Four (4) years of experience preparing, calculating and maintaining payroll and/or personnel records.

Substitution:

Completion of thirty (30) semester / forty-five (45) quarter units of coursework from an accredited college, university or business school with a minimum of twelve (12) semester / eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field may substitute for one (1) year of the required experience; OR
Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required experience.

Who We Want

When you join our team at SFUSD, you can expect to be part of a collaborative, inclusive, and equity-oriented organization that is intensely focused on achieving our student outcome goals.

We want talented people from diverse backgrounds and experiences, who are committed to and will champion our Core Values, are inspired by our mission, steeped in equity, and motivated to unleash our students’ potential. We want strong collaborators, skilled communicators, and problem solvers comfortable in a continuous learning community.

What We Offer

SFUSD offers a competitive salary of $94,855 - $115,297 /annually, commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options, and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

Visit careers.sfusd.edu and create a new account to begin your application
Visit careers.sf.gov and begin the application process
You will be prompted to electronically attach a letter of interest, resume, list of professional references

and any applicable credentials or licenses

Our Human Resources team will then review your entire application to determine your eligibility status

and contact you directly should you move forward in the process

What to Expect in the Application Process

SFUSD is committed to providing a transparent, fair, rigorous, and expedient selection process. At minimum, the selection process may include the following steps:

Application screening
Phone screen
Panel interview 1 (in-person or virtual)
Panel interview 2 (in-person or virtual)
Reference Check/Employment Verification
Offer extended
Onboarding

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District.

Non-Discrimination Policy

San Francisco Unified School District programs, activities, and practices shall be free from unlawful discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics. This policy extends to the San Francisco County Office of Education, including community school programs and activities.

For more information about the District's non-discrimination policy, please review Board Policy 4030

Principal Payroll and Personnel Clerk (1224/PEX), Payroll