Office Aide/Classroom Float

Location: Early Childhood Center on Milham, previously Curious Kids

Job Summary:
Support with opening and closing of the early childhood center, Engage and support families as they arrive, support with staff and family/caregiver log in and out, answer phones to provide timely customer services, manage all social media advertisement and building signage, support schedules by monitoring student ratios and monitoring support needs via radio communications. Act as building float to support classrooms in the event of an absence of no guest teacher assigned for that day.

Essential Duties and Responsibilities

Engage families as they arrive and check IDs as needed at pick-up time to ensure safety at all times. ● Provide scheduled tours with families to support enrollment as needed. ● Answer telephone, maintain front office voicemail and relay all messages to appropriate staff in a timely manner. ● Act as building float to support classrooms in the event of an absence of no guest teacher assigned for that day.
Provide support with front office schedules such as alternating of opening and closing procedures. ● Assist with Procare monitoring in alignment with front office attendance to ensure appropriate ratios.
Record morning attendance for preschool.
Supports licensing mandates with postings updated and checked in all classrooms in alignment with Go Bag preparation.
Monitoring and support with building radios to address all programming needs.
Maintain bi-weekly food service menus from Food Services, share hard copies for families/caregivers and staff and upload on the Center Facebook page.
Support Family Engagement Activities outside of school hours.
Support Climate and Culture within the staff with Birthday tracker, whole team snack needs and extra activities.
Update classroom rosters and share with food services for breakfast and lunch services.
Support media outlets for advertisement of early childhood events, announcements and flyers to promote the center.
Maintain all signage in the center to be up to date and relevant to families/caregivers and staff. ● Assist classroom teachers with project preparation tasks as needed. ● Maintain regular and consistent attendance.
Must have knowledge of and comply with the policies and procedures contained in the Curious Kids
Portage Public Schools Employee Handbook.
Support with other duties as assigned by the Early Childhood Director, Early Childhood Program Manager and Early Childhood Coordinator.

The above duties and responsibilities are intended to be representative of the nature of the work by this position. The listing is not all-inclusive.

Qualifications

High school diploma, GED or equivalent.
One-year office experience.
Customer service oriented.
Ability to multitask and meet deadlines.
Ability to establish and maintain effective working relationships with district staff and the public.
Ability to assume responsibility, display initiative, and exercise good judgment.
Proficient computer and document skills.
Excellent verbal and written communication skills.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please use this link to view our job postings and apply online at: https://www.portageps.org/page/employment-at-pps

Who is PPS? Use this link to view our Strategic Commitments at: Strategic Commitments

Notice of Non-Discrimination: The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities. The following positions at Portage Public Schools have been designated to handle inquiries regarding the nondiscrimination policy: Human Resources Director Brad Galin and Human Resources Manager Jennifer Meisterheim. Contact information: 269-323-5000, 8107 Mustang Drive, Portage, Mi 49002