SUMMARY: Transportation Coordinator is a year-round position responsible for organizing, coordinating and monitoring all student transportation services to ensure safe, efficient, and timely transportation to and from school and school-related activities. This role involves developing bus routes, driver communication, compliance with transportation laws and coordination with parents, school administrators and service providers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Route Planning & Scheduling: Develop and maintain bus routes and schedules that optimize time and resources, ensuring safe and timely transport of students. Regularly review and adjust routes to accommodate changes in enrollment, constructions, or other logistical concerns using routing software.
Charters & Field Trips: Coordinate transportation for field trips, athletic events and special education needs and ensure accurate billing for any charters. Assign drivers in accordance with policy and procedures.
Communication: Communicate effectively with drivers, parents, school staff and administrators. Communicate any schedule changes, delays, or emergencies effectively to all relevant parties
Record-Keeping & Reporting: Maintain accurate records of all bus routes, student ridership, driver hours, and any incidents or accidents. Prepare regular reports for school administration, ensuring all data is up-to-date and accurate.
Maintenance & Equipment Management: Collaborate with outside vendors for fleet management to schedule repairs and inspections Tracks services schedules and report any vehicle issues promptly. Maintain state inventory of all buses.
Budgeting & Resource Management: Assists in the planning and management of the transportation budget, ensuring that all resources are used efficiently. Monitor fuel usage, vehicle maintenance costs, and other transportation related expenses
Compliance: Ensure compliance with all federal, state and local regulations and district policies
Emergency Preparedness: Develop and implement emergency plans for transportation, including protocols for delays, accidents, and other unforeseen events. Ensure that all drivers are trained in emergency procedures.
Leadership: Provide leadership and support to transportation staff in daily operations

SUPERVISORY RESPONSIBILITIES:

Collaborates in the supervision, direction and support of drivers and transportation staff.

PREFERRED QUALIFICATIONS:

High school diploma or equivalent required; Bachelor’s degree in transportation management, logistics, or a related field is a plus.
Valid Michigan Driver’s License required; CDL preferred.
Strong organizational and communication skills
Ability to lead a team of drivers and staff.
Proficiency with transportation routing software and basic computer applications
Knowledge of state and federal pupil transportation laws and guidelines
Ability to work under pressure and manage multiple tasks simultaneously
Strong problem-solving and conflict resolution skills
Ability to handle stressful situations calmly and effectively

PHYSICAL DEMANDS:

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee is required to stand, walk and talk or hear. The employee is occasionally required to sit; use hands to finger, hand, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus, depth perception and peripheral vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work environment is an office environment with frequent visits to the bus lot and school buildings. This position requires early mornings and evenings occasionally. The noise level in the work environment is usually moderate, but occasionally high depending upon activities. Employee may be exposed to bloodborne pathogens. Employee may be involved in stressful situations.

NOTICE OF NON-DISCRIMINATION:

The Parchment School District does not discriminate on the basis of race, color, national origin, sex, including sexual orientation or sexual identity, disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information (collectively, “Protected Classes”) or any other legally protected category be allowed during any program, activity, service or in employment. The following individuals at Parchment School District have been designated to handle inquiries regarding the nondiscrimination policy: Superintendent of the Parchment School District, 520 N. Orient Street, Parchment, MI 49004. Phone Number 269-488-1050.

This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but to accurately reflect the primary job elements. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.