Union: PEAO - Secretaries

Work Schedule: M-F, August-June (42 weeks), typical hours 7:30 a.m. to 4:00 p.m.

Position Summary: The Middle School Attendance Secretary collects and maintains student information; meets district, state and federal requirements relating to attendance processes; prepares and distributes attendance reports and materials; coordinates school site disciplinary program; processes enrollment/withdrawal requests; maintains student CA-60 file; manage immunization reporting and provide clerical support at school site.

Qualifications:

High School Diploma or equivalent
3-5 years experience working in an office setting
Typing proficiency minimum 40 words per minute and ability to operate office equipment, business machines and computer software programs
Must maintain confidentiality and integrity at all times
Must be accurate, efficient, and capable of handling detailed work assignments
Ability to get along and communicate with staff, administrators, public, and others

Essential Duties and Responsibilities:

Administers first aid and prescription medications to students for the purpose of providing emergency or necessary care in accordance with district, state, and federal requirements
Communicates with parents, students, staff, etc. in person, by telephone or in writing for the purpose of providing information on a variety of attendance and/or discipline issues and meeting district and state absence notification requirements
Coordinates a variety of projects and/or activities for the purpose of meeting requirements for site operation
Ensures accuracy of attendance records, including verification of forgeries and truancies for the purpose of complying with State laws governing attendance accounting
Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g., contact and telephone logs, cleared attendance, school calendars, etc.) for the purpose of providing reliable information in compliance with district policies
Maintains students' records relating to discipline and discipline processes for the purpose of documenting events, and students' goals and adhering to educational policies and procedures
Prepares a variety of reports and written materials (attendance/count day reports, letters to parents, etc.) for the purpose of conveying information regarding school and/or district activities and procedures
Processes documents and materials (e.g., attendance records, disciplinary and/or suspension notices, etc.) for the purpose of disseminating information to appropriate parties
Responds to inquiries from a variety of individuals (e.g., staff, parents, probation officers, other schools, and/or students, etc.) for the purpose of providing information and/or directions as may be required

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to talk or hear. The employee is frequently required to walk; stand; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is frequently required to stoop, kneel, or crouch. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, ability to adjust focus, depth perception and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is standard classroom setting. The noise level in the work environment is usually moderate, but occasionally high depending upon student population and activities. Employees may be exposed to bloodborne pathogens.

NOTICE OF NON-DISCRIMINATION - The Parchment School District does not discriminate on the basis of race, color, national origin, sex, including sexual orientation and/or transgender identity, disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected category in its programs and activities, including employment opportunities. Inquiries by applicants, students and/or parents/guardians relates to discrimination on the basis of disability/status should be directed to: Superintendent of the Parchment School District, 520 N. Orient Street, Parchment, MI 49004. Phone Number 269-488-1050.