MUSKEGON AREA INTERMEDIATE SCHOOL DISTRICT

JOB DESCRIPTION

JOB TITLE: MCVA / Instructional Services Administrative Assistant (Departmental) - in person

CLASSIFICATION: Hourly

REPORTS TO: MCVA Principal and or Director of Instructional Services

SUPERVISES: Not applicable

DEADLINE FOR APPLICATIONS:
All candidates must apply online at www.muskegonisd.org/jobs/.

TERMS:

This position is a 260 total paid days position offering full family
medical, dental, and vision benefits. Dental, vision, and life insurance are
paid by the district at no cost to the employee. Vacation, personal business
days, holidays and sick time paid. Retirement through the Office of Retirement
Services (Pension Plus or Defined Contribution).

SALARY RANGE:

This position is on the Nonunion, Hourly Grade H Scale, $20.8817-27.4972
per hour.

GENERAL JOB FUNCTION:

This position will be responsible for providing outstanding customer service to students, families, local districts, visitors, and guests of the Muskegon County Virtual Academy (MCVA). The safe and orderly operation of MCVA is reliant on the Administrative Assistant being well informed about school events, policies, and personnel. The Administrative Assistant is responsible for performing a number of administrative duties supporting the Principal of MCVA, and must be highly self-motivated, professional and capable of managing workload and prioritizing tasks. The administrative assistant will also perform general office duties supporting other instructional services department staff and functions.

ESSENTIAL JOB FUNCTIONS:

Assumes responsibility for typical administrative assistant duties including phone and reception functions, word processing, data entry and spreadsheet creation, communications, mail distribution, and office machine operation.
Provides a range of direct assistance to instructional services staff.
Makes arrangements for meetings, workshops, professional development sessions, and staff travel.
Accepts responsibility for the coordination and facilitation of assigned special projects.
Generates purchase orders, invoices, meeting minutes, budget reviews, departmental reports and correspondence, and other assigned materials.
Accepts responsibility for maintaining necessary rules of confidentiality.
Uses a variety of electronic data gathering and reporting systems required by the State of Michigan and/or the MAISD.
Answers phone calls and email communications for MCVA, is well informed to answer general questions, and is able to efficiently direct calls to the appropriate personnel.
Enters data, schedules and log entries into the Student Information System (PowerSchool) for a variety of purposes.
Completes necessary documentation and submissions for pupil accounting reports.
Prepares and processes orders for purchasing, invoices for billing, staff and facility contracts, memos, and budgets.
Prepares reports, extracts data, organizes data and formats data for a variety of purposes.
Performs a variety of clerical tasks to ensure the smooth operation of the instructional services department.
Perform other duties and responsibilities as may be assigned.

MINIMUM QUALIFICATIONS:

Possession of a high school diploma or its equivalent.
Possession of excellent communication and customer service skills.
Demonstrated proficiency with a variety of computer and data entry skills.
Possession of excellent organizational and interpersonal skills.
An ability to prioritize and address multiple tasks and responsibilities.

PREFERRED QUALIFICATIONS:

Ability to work both in a team setting and independently.
Strong customer service, interpersonal, and communication skills to interact effectively with students, parents, local district personnel, and MAISD staff.
Strong organizational skills and the ability to work independently as well as to work with a team in order to produce work with quality and accuracy delivered in a timely manner.
Experience reviewing and monitoring budgets.
Technology skills and experience including the use of Student Information Systems, Microsoft Office Suite, Google Suite, and other web-based applications.

PREFERRED COMPETENCIES: A MAISD Organizational Support Employee Skillfully Demonstrates...

Understanding the Organization:

● Business Insight: Keeps up with current and possible future policies, practices, and trends within the MAISD and public education

● Customer Focus: Builds and delivers solutions that meet customer expectations

● Financial Acumen: Understands the meaning and implications of key financial indicators

Making Complex Decisions:

● Thoroughly weighs the risks and benefits of different solution options in a timely manner

● Actively seeks input from pertinent sources to make timely and well-informed decisions (separates opinions from facts)

● Considers ethical factors and impact on all stakeholders in the decision-making process

Taking Initiative:

● Quickly and decisively takes action in fast-changing, difficult, and unpredictable situations

● Actively seeks and secures unique resources

● Continuously seeking to improve processes and procedures

Building Collaborative Relationships:

● Proactively develops relationships with a wide variety of people

● Anticipates conflict but finds common ground and ensures that all feel heard in high tension situations

Being Authentic:

● Keeps confidences

Being Flexible and Adaptable:

● Adapts style to fit the specific needs of others

● Serves as a source of confidence in high-stress situations

NOTABLE PHYSICAL REQUIREMENTS:

Occasional light to moderate lifting may be required. Normal office environment.

OPPORTUNITY FOR ADVANCEMENT:

Employees in this position have the ability to apply for available departmental administrative assistant positions within the organization. Performance evaluations are strongly considered, when such promotional opportunities exist.

TYPICAL WORK ENVIRONMENT:

Most work is done in a typical office environment. Occasional errands and other assignments may be required in other building areas or elsewhere in the community. Administrative Assistants may be assigned to any MAISD department at any of its facilities in the District service area.

EVALUATION:

Employees in this classification are evaluated prior to the completion of probationary status and according to Board policy and guidelines thereafter.

TRAVEL/OVERTIME EXPECTATIONS:

Travel is normally confined to occasional errands in the community. Overtime is relatively rare and at the discretion of the District.

PAY STRUCTURE:

This position is on Grade H of the MAISD salary scales.

It is the policy of the Muskegon Area Intermediate School District that no staff member, candidate for employment, program participant, or recipient of services shall experience discrimination on the basis of race, color, national origin, sex (including sexual orientation or transgender identity) disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category (collectively "Protected Classes”), in its programs and activities, including employment opportunities. Inquiries related to issues of discrimination on the basis of disability should be directed to the Director for Special Education at (231) 767-7249. All other discrimination inquiries or requests for special accommodations to participate in a program, event, or activity should be directed to the Associate Superintendent for Human Services at (231) 767-7213.