POSITION: School Secretary – Main Office

Salary/Hours:

Salary: $35.00/hour
Position Length: July 7 - July 25
Hours: 4.5 hours daily

JOB SUMMARY:

The school secretary position performs intermediate skilled and responsible administrative work related to the operation of the main office. The position provides administrative support to the school administration and teaching staff. The school secretary reports to the building assistant principals and principal.

REQUISITE EDUCATION AND SKILLS:

High school diploma or general education (GED) certificate, two years of general office experience (preferably school-based), with one year of computerized databases
Strong oral and written communication skills, bi-lingual in English and Spanish required
Considerable knowledge of general office procedures, secretarial techniques, computer equipment usage and required software (Microsoft Office Suite)
Knowledge of school office operations and confidentiality requirements for student information
Ability to communicate courteously and tactfully with students, teachers, parents, and the general public
Must possess good organizational skills
Ability to work in a fast-paced environment and handle multiple tasks
Ability to work independently with a minimum amount of supervision and treat information with confidentiality
Ability to work well with others; ability to develop and maintain effective working relationships with faculty, students, and parents.

ESSENTIAL JOB RESPONSIBILITIES AND DUTIES: (including but not limited to the following)

Greets visitors to the school and answers the telephone
Provides Spanish language translation support, both written and conversational to assist building administrators, specialists, teachers and parents
Schedules parent meetings and may facilitate parent meetings as an interpreter of Spanish/English discussions between building administrators or teachers and families as it pertains to attendance and truancy
Maintains records/files/reports pertaining to such matters as enrollment, attendance, student information, and prepares reports as required
Prepares correspondence and other school related documents, including those related to attendance, truancy, discipline, in English and/or Spanish
Receives, sorts, opens and routes incoming mail
Attends court for attendance and truancy cases as needed
Performs accurate, responsible, and confidential computerized student information processing and reporting following local directives and state guidelines
Communicates orally and in writing with school employees, students, parents, and the public with guidance from the principal
Provides clerical support and assistance to the building administrators
Supervises and trains student office workers
Ensures substitutes sign in daily to the division timesheet system
Conducts home visits for attendance and truancy cases as needed
Performs other duties as assigned.

PHYSICAL REQUIREMENTS:

Ability to see, hear, speak, read, and physically assist students as required.
Capability to use communication devices and basic office equipment (e.g., computers, calculators, copiers, fax machines).
Some physical activities such as climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions are required.

CONDITIONS FOR EMPLOYMENT:

Criminal Justice Fingerprint/Background Clearance
Tuberculosis Screening

EQUAL OPPORTUNITY EMPLOYER
Manassas Park City Schools assures Equal Employment Opportunities and equal education opportunities for employees and students as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserve the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.

Secretary, Summer School (INTERNAL ONLY)