POSITION: School Office Manager

Location: Manassas Park High School

Reports To: Building Principal

Employment Type: Full-Time

Position Length: 245 days/12 Months

Salary Schedule/Grade: Managerial Pay Scale, Grade 12

FLSA Status: Exempt

JOB SUMMARY: The School Office Manager coordinates all activities through the main office and performs complex administrative support and clerical duties for a Principal/Assistant Principal(s). This position assists the Principal and Assistant Principal(s) by managing routine administrative tasks and coordinating the workflow and clerical operations of the school office.

Qualifications and Education Requirements

Associate’s degree required; bachelor’s degree preferred.
Minimum of three (3) years of office management experience required.
Strong interpersonal skills and the ability to communicate courteously and effectively with students, staff, parents, and the public.
Ability to work in a fast-paced environment while handling multiple tasks simultaneously.
Proficiency in general office procedures, secretarial techniques, computer equipment, and required software applications.
Strong organizational skills and attention to detail.
Ability to work independently with minimal supervision.
Flexibility to work evening and weekend hours for events or programs as assigned.
Bilingual skills preferred.

Essential Duties and Responsibilities (including but not limited to):

Coordinates and performs school office activities.
Coordinates and manages administrative tasks related to division cell phone policies
Draft, coordinate, and disseminate communications regarding school activities and events.
Update and maintain the school’s website to ensure timely and relevant information is available to the public.
Maintain and coordinate school and division calendars for public access.
Serve as an integral member of the school’s crisis response team.
Provide technical, secretarial, and administrative support, including scheduling appointments, preparing meeting materials, and maintaining administrative calendars.
Prepare periodic reports for the Principal, district administration, and external agencies as required.
Answer questions from students, parents, applicants, staff, and the public with professionalism and knowledge of office and school policies.
Perform a wide range of administrative tasks including document preparation, data entry, filing, processing employment verifications, and distribution of communications.
Support student enrollment processes and coordinate returning student registration updates within the student information system.
Coordinate special events, such as school visitations and student-centered activities.
Supervise, train, and provide guidance to other clerical staff.
Collaborate with the School Office Manager at the partner campus to align secondary school office procedures and practices.
Partner with the assigned HR Generalist to onboard and offboard employees, substitutes, and volunteers.
Perform other duties as assigned.

Physical Requirements

The position requires the ability to:

Communicate effectively through phone and in-person interactions.
Operate office equipment including computers, copiers, calculators, etc.
Perform physical activities such as climbing, standing, walking, lifting, reaching, and bending.

Employment Conditions

Must pass a Criminal Justice fingerprint/background check.
Must complete a tuberculosis screening.

Equal Opportunity Employer

Manassas Park City Schools is an equal opportunity employer, committed to providing equal employment and educational opportunities regardless of race, religion, color, sex, national origin, age, or disability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

This job description reflects the major responsibilities and requirements of the role but is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties may be added, modified, or removed as necessary.

2025-2026: School Office Manager