POSITION TITLE: Supervisor for Finance

REPORTS TO: Assistant Superintendent for Business and Operations

DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

1. Accounts for all financial transactions of the district through supervision of staff and month end processes.

2. Financial management and oversite of all federal, state and local grants for the district (Title I, Title II, Title III, IDEA, 31a, etc…) assuring compliance with accounting and procurement regulations.

3. Coordinates the completion of the annual audit including the A-133 Federal Audit. Acts as liaison on behalf of the district with communication to/from auditors.

4. Prepares/reviews state and local reports such as the SE-4096, SE-4094, FID, Final Expenditure reports, etc.

5. Completes all tax forms authorizing townships to collect taxes on behalf of the district. Prepare the annual L-4029 for review by immediate supervisor.

6. Prepares monthly financial reports for review by immediate supervisor.

7. Manages the daily cash flow process including the wires and transfers. Maintains cash flow projections and updates the Assistant Superintendent for Business and Operations. Prepares analysis to assist in determining if State Aid Borrowing is necessary for review.

8. Responsible for supervising and managing district investments.

9. Responsible for preparation of the budget in coordination with the Assistant Superintendent and analyzes accounts for variances. Makes recommendations as needed. Uploads and balances approved budget to the general ledger system. Disseminates budget information to the departments and work with AS400 tools to enhance budgeting process.

10. Responsible for providing board consent agenda monthly and quarterly reports

11. Supervises Accounting Coordinator and Accountant.

12. Meets with non-instructional departments on their financial results of actual to budget and advise Assistant Superintendent of issues.

13. Works with human resources and payroll to assure correct pay for employees and instruct staff to resolve issues. Assists immediate supervisor in contract negotiations.

14. Responsible for Food & Nutrition year end reporting.

15. Creates issues, analyzes and recommends Request for Proposals while assuring compliance with federal and state laws. Provide guidance to administrators on proper purchasing procedures.

16. Responsible for the day-to-day risk management and insurance claims reporting for the district.

17. Responsible for supervising the accounting of fixed assets of the district.

18. Supervises business office team to coordinate with building bookkeepers on proper accounting and internal controls.

19. Reviews 941’s, W2, 1099 reporting, etc.

20. Other Duties as assigned

SUPERVISORY RESPONSIBILITIES: Manages the day-to-day operations of the Business Office. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include assisting with interviewing, recommending, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints, and resolving problems.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

▪ Master’s Degree in Accounting/Finance or Bachelor’s Degree with at least 3 to 5 years of school district accounting experience preferred.

▪ Master’s Degree in Accounting/Finance or Bachelor’s Degree with 6 or more years of progressively responsible work experience in a financial management position will be considered.

▪ MSBO CFO or Business Manager Certification preferred.

▪ Advanced technology skills in Microsoft Excel required (pivot tables, vlookup, etc).

LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS and ABILITIES: Proficiency with all office software such as Microsoft Outlook. Microsoft 365, Advanced skills in Microsoft Excel (pivot tables, Vlookup, etc.) and AS400 accounting system. Ability to apply knowledge of current research and theory in specific field. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is almost frequently required to sit and talk or hear. The employee is occasionally required to use their hands and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.

Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.