Assistant School Secretary - Student Services Office

Linden Grove Middle School

KSP, Range 8

$17.82 - $22.28/hour

(Pay Rate for 2025 - 2026 School Year)

10-month, Full-time

Scope of Responsibilities

Word-processes reports and other materials and performs major school responsibilities that could include student accounting. Assists principal and assistant principal, meets the public and students, and performs reception duties in the Student Services office, as well as serves as backup in the main office.

Performance Responsibilities

1. Completes reports and forms from rough drafts utilizing a computer in accordance with specific rules and instructions or school procedures.

2. Completes school reports, including student accounting, collects information from other employees, compiles data into an established format or form, performs calculations, and follows appropriate time schedules.

3. Performs back-up reception duties and answers the telephone. Interprets school procedures. Supplies information to assist the public in the completion of forms.

4. Operates standard office machines, including calculators, duplicating machines, data terminals, copiers, and other office machines.

5. Performs standard office tasks, including filing, checking, copying, data formatting, collating, and assembling.

6. Cares for students having health problems or injuries, contacts parents or doctors, arranges for medical follow-through, or determines that the child is under direct supervision of the parent.

7. Supervises the behavior of students who are sent to the office.

8. Processes due process hearing paperwork and files it according to procedures.

9. Performs other duties as assigned.

Minimum Qualifications

High School Diploma or Accredited Equivalency.
Evidence of keyboarding and computer proficiency through skills testing.
Evidence of skill in written and oral communications.
Ability to communicate with students, parents, and staff in a calm and supportive manner.
Knowledge of mathematical skills necessary for the performance of school responsibilities.
Evidence of skill in the student database.
Evidence of a desirable work record (i.e. low absenteeism, good job performance, flexibility).

Desirable Qualifications

1. Completion of classes in computers and business administration.

2. Previous experience in an office position.

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Kalamazoo Public Schools is an Equal Opportunity Employer.