FLAGSTAFF UNIFIED SCHOOL DISTRICT NO. 1

Counseling Secretary
10 Month Position
2026-2027 School Year

Position Title: Counseling Secretary
Department/Section: Flagstaff High School
Supervisor: Principal
Hourly Rate: $18.50 - $19.25/hour (depending on experience).
Pay Grade: 31
Schedule: 40 hours/week; Monday - Friday (hours tbd); 10 month position; Benefits Offered, Arizona State Retirement System eligible.

Desired Start Date: As soon as possible

SUMMARY OF FUNCTION:
Prepare forms/requests for guidance materials and transcripts; perform secretarial duties such as typing, taking and transcribing minutes; distribute guidance materials to students; handle confidential correspondence and phone calls for students.

TYPICAL TASKS:

Perform secretarial related activities such as opening, sorting and distributing mail; maintaining departmental files; responding to counselor requests for guidance materials; typing of correspondence, forms and school government reports.
Prepare forms/requests from various entities regarding guidance matters. Forms include requests for homework and progress reports for parents, requests from colleges for transcripts. Maintain counselor/student conference register; determine the urgency of appointment.
Coordinate and distribute information for testing. Check student files to determine if any test results are missing and assemble lists of students who need to take a specific area of test and assist in proctoring of tests; assist senior counselor in review of credits and requirements for graduating seniors.
Receive phone calls, direct to proper individuals and respond where possible to questions.
Order and maintain forms for registration, concurrent enrollment and special education. Disseminated registration materials for summer school, night and correspondence schools to students.
Maintain class counts and ‘close’ class when maximum is reached. Inform teachers of seniors’ need to take class and request class to have overload’.
Order diplomas, verify for accuracy and prepare for ceremony; type programs for graduation and awards ceremonies.
Take minutes of conferences, meetings and staffing, transcribe, copy and distribute to appropriate parties.
Perform other duties as assigned.

QUALIFICATIONS:
Specific training or job experience required before appointment

High school diploma or equivalent certification required
One year of secretarial coursework, two years secretarial experience
Previous clerical and receptionist experience preferred
Excellent computer skills, organizational skills, people skills
Ability to deal effectively with visitors, parents, staff and students

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee is occasionally required to move from location to location and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.
Information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned.

Thank you for your interest in the Flagstaff Unified School District. Please submit a complete application. Education information must be included in the application. Complete work history needed for proper placement on the salary schedule. If this information is not complete, your application will be returned. All applicants (including current district employees) must submit a complete online application.

Current Internal candidates, please contact Human Resources @ HR@fusd1.org for hourly rate information. Years of service and grade movement (up or down) will be considered.

All employees are subject to a criminal background check. The Flagstaff Unified School District is committed to a policy of nondiscrimination in relation to race, color, religion, gender expression, sexual orientation, military status, age, national origin, or disability. Offers of employment, contingent upon funding.

Counseling Secretary (2026-2027)