Job Title: BUSINESS OFFICE ASSISTANT

This position supports financial and business operations in collaboration with the Director of Finance. Primary support areas include payroll, benefits, and other related activities. This role enters and verifies payroll data, processes timesheets and contracts, tracks leave time balances, calculates deductions, processes benefit enrollments, prepares retirement and other reports, and supports seasonal projects.

Qualifications:

Understanding of basic computational principles related to employee compensation
Experience with, or ability to learn, accounting, state and federal employment regulations, payroll, and other software platforms
Strong attention to detail and technical skills, including proficiency in email, Microsoft Word, Microsoft Excel, Google-Suite, and other web-based applications
Excellent organizational and communication skills (written, verbal, and listening)
Ability to maintain confidentiality, handle sensitive information, and ensure attention to detail in all aspects of work
Calm, professional demeanor with children, community members, parents, and staff
Ability to independently manage several activities at once and prioritize tasks accordingly
Productive and detail-oriented approach to quality work production and a willingness to take initiative
Ability to learn new software systems, including the district financial management system, and optimize processes and procedures related to each software tool
Ability to communicate with and provide support to the buildings, parents, staff, and students
Commitment to ongoing professional learning and expanded responsibilities over time
Excellent attendance record and a strong work ethic
Experience related to accounting, payroll, education, or equivalent job-based experience preferred

Essential Functions:

Ability to process payroll data and maintain accurate payroll information
Ability to process timesheets, annual contracts, and other special payment arrangements
Ability to prepare retirement reports and reconciliations, as well as other federal, state and local reports
Ability to track leave time balances, record usage, and calculate time awarded
Ability to ensure compliance with all payroll tax entities and remittance of payments
Ability to accurately track and process employee benefit deductions and tax withholdings
Ability to coordinate sharing of consistent and accurate information with third parties to pay contracted workers
Ability to calculate, track, and allocate billing and collection activities
Ability to support other departments through cross-training, special projects and seasonal needs
Ability to perform general clerical duties such as copying, scanning, filing, and answering phones
Willingness and ability to maintain regular, reliable, and punctual attendance
Ability to perform other duties as assigned

Location: East Grand Rapids Public Schools District Office

Rate: Competitive rate of pay commensurate with experience and qualifications

Schedule: 260 days, 25 to 40 hours per week as mutually agreed

Start Date: As mutually agreed upon

To Apply: Interested applicants should apply at: https://jobs.redroverk12.com/org/eastgrandrapids

Deadline: Until Filled

Business Office Assistant