Title

Office Aide

Our Mission & Strategic Vision

Our mission is to prepare today's learners for tomorrow's world. We seek to intentionally design an environment where every student is held to high expectations and empowered to reach their full potential as productive, well-rounded humans. Driven by our strategic framework, we are committed to five key pillars of excellence:

Academic Success: Building strong foundations for lifelong learning.
Supportive & Safe Schools: Nurturing student well-being and security.
A Thriving Workforce: Sustaining a dedicated and inspired team.
Operational Excellence: Meeting evolving district needs with efficiency.
Community Engagement: Fostering reciprocal, authentic relationships.

Our Portrait of a Graduate serves as our "north star," expanding the definition of success to include both core academic knowledge and the essential competencies our community identifies as vital for our students to leave ready for their next step within their academic journey, future work, and life. By clearly articulating these student-focused outcomes. The entire School District 123 Strategic Framework and Portrait of a Graduate can be found at: plan.d123.org.

Job Requirements

The Office Aide supports the Principal(s), Secretary, and staff in the day-to-day operations of the school and/or program. This position is highly visible and will be greeting visitors to the building on a regular basis. Duties may include maintenance of confidential student records, direct contact with students, parents/guardians, and support staff at a school site. Frequent public contacts in person, by telephone, or email require the application of established policies and procedures, but questions are referred to higher-level authority when a procedure has not been established. This position will require a wide variety of clerical tasks, which may require the use of various technology.

Job Qualifications

High School Diploma
Previous office experience preferred
Strong interpersonal skills and friendly disposition
Excellent oral and written communication skills
Word processing and computer skills

Direct Supervisor

Building Principal, may receive assignments from designated personnel as required or assist with special projects as assigned by the school administration.

Essential Functions & Responsibilities

The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position.

Demonstrate support of the Oak Lawn-Hometown School District 123 Strategic Framework
Uphold the established Board of Education policies, regulations, and administrative procedures
May include record keeping, database management, document preparation, customer service, communication, and site support
Assist administrator and other staff in planning and preparing for meetings, in-services, conferences, and workshops
May assist in the development of office procedures
May apply knowledge of modern office methods, equipment, and practices, including letter and report writing, receptionist and telephone etiquette, and filing systems; correct English usage, spelling, grammar, and punctuation
Handle incoming and outgoing mail
May coordinate Lunchroom Supervisors' daily schedule; keep accurate record of students receiving free lunch
May keep track of fees owed and send out quarterly fee reminders
Ensure appropriate security and safety methods are employed within the office
May order supplies and equipment
May organize office workflow to meet deadlines
Utilize time management techniques to organize and prioritize work
Regular attendance and/or physical presence at the job

Physical Demands

Ability to sit/stand for prolonged periods of time

Terms of Employment

Hours/Day: See Collective Bargaining Agreement at d123.org/cba
Months/Year: See Collective Bargaining Agreement at d123.org/cba
Salary: See Collective Bargaining Agreement at d123.org/cba

Evaluation

Performance in this position will be evaluated by the Building Principal or designee in accordance with the Board of Education's policy on Evaluation of Professional Personnel.

The School Board of Oak Lawn-Hometown School District 123 prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.