Accounting Coordinator Job Description

Title: Accounting Coordinator

Summary: The Accounting Coordinator will be responsible for performing a combination of payroll processing, accounts payable, and accounts receivable processing for the ISD or certain assigned local districts for which the COOR ISD provides financial services. Accounting responsibilities include the verification of data, balancing of accounts, and distribution of funds as necessary to fulfill the payrolls for the ISD and any assigned local districts. Additional accounting responsibilities include maintaining accurate, up-to-date files of all financial information in accordance with district and ISD procedures, GAAP, and other applicable laws, preparing government reports, and working with representatives of government, unions, and retirement agencies as required.

Qualifications:

Knowledge and experience in sound business operations of a multi department organization
A Bachelor's Degree in accounting, finance, or business is required.
Internships with related finance work experience
Strong communication and interpersonal skills
Ability to establish and maintain effective working relationships
Proficient user in Microsoft Word, Excel, and Google
Organized and dependable
Work well within given time and cost restraints
Respect and maintain confidentiality
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations
Ability to compose and write reports, business correspondence, and procedural manuals
Ability to effectively present information and respond to questions from various groups including administrators, staff, local school districts, and the general public.
Ability to accurately perform all accounting functions
Ability to define, collect and analyze measurable facts and data in order to develop valid, meaningful conclusions
Ability to interpret instructions furnished in a variety of forms; written, oral, diagram or schedule
The employee regularly uses a computer and may be required to lift and/or push up to 25 lbs
Must carry out all responsibilities with awareness of all requirements and standards established by the Board of Education

Reports To: The Director of Finance and Accounting Supervisor

Responsibilities:

Process payroll data and maintain accurate, up-to-date files of all payroll information in accordance with district procedures, Generally Accepted Accounting Principles (GAAP), and other applicable laws and rules.
Attain a MSBO School Payroll Specialist certifications or start a Business Manager certification for MSBO.
Balance payroll and withholding accounts.
Makes deposits, computes and records cash receipt summaries.
Assists Supervisor in recording details of the school financial transactions in appropriate journals (e.g. cash receipts journal) and all subsidiary ledgers (e.g. accounts receivable) from such sources as requisition (e.g. charge accounts), payroll records, etc.
Traces errors and records adjustments to correct charges or credits posted to incorrect accounts.
Prepare required governmental reports, including retirement, IRS, W-2’s, etc.
Maintain communication with the necessary Directors and supervisors.
Distribute payroll deductions in compliance with local, state and federal laws.
Work with representatives of government, employee unions, and retirement agencies.
Implement changes in current employees’ deductions or withholdings as needed, and process pay adjustments or other changes which affect payroll.
Submit retirement payments and create retirement reports.
Assemble invoices to be paid, check accuracy of amounts and accounts to be charged, in accordance with procedures established by the ISD or LEA.
Submit the quarterly financials for PCG.
Submit the ACA reports biweekly.
Prepare a list of payments due for management approval, post to accounts, and print checks.
Maintain vendor files.
Establish rapport with employees and key personnel from the districts you support in order to respond to questions or issues related to payroll.
Perform other accounting tasks that may be assigned:

-Assist in month-end closing.

-Assist in year-end closing.

-Assist with annual audit.

-Assist in budget preparations.

Assist with the continuous improvement process related to financial best practices and internal control procedures.

The employee may occasionally be required to perform duties at other school district sites.
Regular and predictable in person attendance is required for this position.

Terms of Employment: 260 day contract. Salary will be based on salary schedule using experience and education.

Evaluation: Performance on the job will be evaluated annually as required.