Primary Purpose

Provide support, data preparation and verification, and customer services in payroll services, health and supplemental benefits, workers compensation, and unemployment. Work under moderate supervision to ensure accurate and timely preparation of records needed by Payroll Coordinator. Work in collaboration with CFO and Director of Finance to create, communicate, and implement a new comprehensive wellness program for CISD staff.

Qualifications

Education/Certification

High school diploma or GED
Bachelor's Degree in accounting or human resources, preferred

Special Knowledge/Skills

Knowledge of basic payroll accounting procedures
Knowledge of basic health and supplemental benefits
Ability to maintain accurate and auditable records
Adept at learning many different softwares and programs and adapting to specific requirements
Proficiency in keyboarding and file maintenance
Ability to work with numbers in accurate and rapid manner to meet established deadlines
Highly skilled in Excel, capable of using V-lookups
Effective organizational, communication, and interpersonal skills

Experience

2-5 years payroll accounting and/or benefits experience

Major Responsibilities and Duties

Payroll & Benefits

Calculate, process and audit district payroll for accuracy and distribution to employees following established procedures.
Receive and audit timesheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
Maintain district payroll registers and employee payroll information in an orderly and accurate manner in accordance with state, federal, and district requirements.
New employee onboarding
Provide customer service regarding all health and supplemental benefits (including answering questions, helping establish care, replacing insurance cards, providing third party contact information, providing instructions on how to access benefits, and troubleshooting)
Open enrollment details (including planning, communications, and questions)
COBRA letters
Actively monitor staff benefits (including life events, eligibility requirements, dependent enrollment, etc.)

Data Entry

Update payroll calculations based on changes made to payroll deductions, salary changes, termination and new employee information.
Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports.
Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.

Other

Work cooperatively with the human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll and benefits problems and inquiries.
Respond to requests from financial institutions regarding verification of employment.
Maintain confidentiality of information.
Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None.

Mental Demands / Physical Demands / Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress

Benefits & Payroll Specialist