Start Date: As soon as possible or mutually agreed upon
Position Type: Full-Time, 261 Days
Location: Administration Office

Salary: $19.80-$21.38 per hour based on experience and education, per the Year-Round Accounting/Executive Secretary Salary Schedule. This position also received a $4,000 stipend for Medicaid management.

Benefits include health insurance, dental insurance, vision insurance, life insurance, PERA retirement, paid time off, and other optional benefit elections. Preschool options are available for employees with children. Longevity and professional development incentives.

Purpose of the Job:

Operates under general guidelines and direction of the Director of Special Services. Supports and ensures the efficient operation of the Special Services Office and the Director. Primary person responsible for Special Services Staff and Student data collection, Medicaid Reporting and various other District, State and Federal reports.

Minimum Requirements: (Note: The minimum requirements or prerequisites for a position must be met to satisfy step one of the “qualified” person determined under the Americans with Disabilities Act.)

Education: High School Graduate or equivalent

Experience: Similar secretarial/personnel-related experience

Licenses/Certificates: Valid Colorado Driver's License

Skill Requirements:

Criminal background check required for hire.
Ability to work cooperatively in a school atmosphere with staff members, students and the public.
Ability to effectively read, write, speak and listen to comply with directions and instructions to complete tasks and establish priorities.
Integrity, trust and work ethic to be able to work with little supervision.
Competent understanding of technology to perform the job.
Must pass pre-employment physical.
Ability to perform light lifting and moving of product (up to 50lbs).
Implements appropriate physical and technical safeguards to protect the confidentiality, integrity and availability of district data.
Maintains good security practices with passwords and accounts to the various district systems and applications.
Reports actual or suspected breaches in the confidentiality, integrity or availability of district data to appropriate district personnel.
Follows all board policies for acceptable use of district technology.
Model Districts Core Beliefs.

Essential Duties of the Job: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (Note: This is the second step in establishing a “qualified” individual under the Americans with Disabilities Act. List the duties in order of importance.)

Handle all Special Services Department correspondence including: opening, organizing Director’s mail, typing, copying, processing outgoing letters and reports and composing routine letters for the Director.
Screen Director’s phone calls, make appointments, and keep the Director’s calendar.
Maintain, record, and update hard copy and electronic files of students receiving Special Education Services including correspondence, IEPs, Medicaid information, and other information as it is received/needed.
Use good judgment in applying general guidelines.
Exercise initiative in developing appropriate procedures to accomplish tasks.
Responsible for maintenance of and complete confidentiality in dealing with individual student files and communications in accordance with state and federal guidelines.
Able to operate independently in a variety of innovative computer programs.
Take responsibility for establishing a positive, professional image for the Special Services Department in all interactions with staff, students, parents, community and local, state, and federal agencies and officials.
Develop and promote good community relations among various community and school clientele.
Present a professional appearance personally and in the work area.
Model the District’s Mission and Belief Statements.
Possess skills to be able to utilize basic technology as directed by the District to communicate and function effectively.
Complete other duties as directed by the Director of Special Services.

Skills, Knowledge, Equipment & Other:

Proficient with Microsoft Office Suite and Google Suite.
Advanced interpersonal, organizational, and communication (both written and oral) skills.
Ability to grasp complex concepts within policies, apply them, and articulate them.
Ability to maintain strict confidentiality and exercise discretion.
Ability to work collaboratively with others in an inclusive environment.
Ability to multitask, prioritize, meet deadlines, and keep up with workload with minimum supervision.
Ability to problem solve and exercise initiative in developing procedures to accomplish tasks.
Ability to delegate when needed.
Ability to represent the organization in a positive, professional manner.
Ability to work in a busy, fast-paced environment; prepare and maintain accurate records; interpret rules and regulations when needed.
Ability to prepare clear and concise reports and letters using correct grammar, punctuation, and spelling.
Ability to gather and analyze data, draw conclusions, and make recommendations.
Ability to ask questions to better understand and clarify information.
Ability to organize work space, files, processes for efficient work flow.
Ability to drive from site to site when needed.

Supervisory Responsibilities: None

Requirements for Essential Functions of the Job: (The physical demands, work environment factors, and mental functions that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Physical Demands: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee frequently is required to stand, walk, talk, or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; feel or smell. The employee must occasionally lift and/or move up to 50 pounds from floor to waist, waist to overhead, waist to floor and overhead to floor. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

Work Environment: While performing the duties of this job, the employee must be able to work in a school setting. Travel from site to site may occasionally; be exposed to wet and/or humid conditions; outdoor weather conditions. The noise level in the work environment ranges is generally quiet with occasional increase when working events or with equipment. Must be able to work in person.

Mental Functions: While performing the duties of this job, the employee is regularly required to analyze and compute. Frequently required to compare, communicate, coordinate, instruct, evaluate, use interpersonal skills and compile. Occasionally required to copy, synthesize and negotiate.

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions. This job description is subject to change in accordance with the needs of the District.

TO APPLY:

A district application must be completed online at: https://jobs.redroverk12.com/org/canoncityschools

Anticipated Timeline for Hiring: Open until filled
Screening of Applications: Friday, May 8, 2026
Applications must be complete and submitted to be considered

Inquiries may be made to Jamie Davis, Director of Human Resources, 101 North 14th Street, Cañon City, CO, 81212, 719-276-5700.

Nondiscrimination/Equal Opportunity

In compliance with Titles VI; VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, School District Fremont RE-1 does not unlawfully discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, gender expression, gender identity, pregnancy, genetic information, disability or need for special education services in admissions, access to, treatment, or employment in educational programs or activities which it operates.

School District Fremont RE-1 has established complaint procedures for students, parents, employees, and members of the public. Complaints may be filed verbally, in writing, or anonymously. If you wish to file a complaint using the district complaint form, please submit it to: Ms. Jamie Davis, Director of Human Resources, Title IX, Section 504, and Americans with Disabilities Act Coordinator, 101 North 14th Street, Cañon City, Colorado 81212 – Telephone: (719)276-5700, Email:jamie.davis@canoncityschools.org.

Executive Assistant/Medicaid Manager for Special Services