ADMINISTRATIVE ASSISTANT- SPECIAL EDUCATION

(11 months/yr hourly position)

GENERAL DESCRIPTION OF POSITION:

Assists Special Education Administrator by maintaining confidential records; creates and maintains databases; disseminates information and correspondence; maintains communications with other local school district; assists with multiple projects and initiatives of the special education department; functions as a liaison between client-parents and the professional support staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Answer routine telephone inquiries regarding department programs and procedures.
Maintain Administrator’s calendar and schedule meetings, appointments, conference room reservations, etc.
Format and produce various types of documents on the computer.
Prepare and assemble materials for in-services and meetings.
Prepare and distribute mailings.
Prepare all authorized purchase orders and returns for approved supplies and equipment.
Maintain assigned budgets.
Maintain electronic student enrollment data system, including membership reporting.
Analyze and compile data from multiple sources.
Create and maintain multiple and confidential files.
Maintain several detailed databases and generate reports.
Coordinate work with other staff.
Serve as a department representative on various committees and attend meetings as needed.
Assist supervisor with projects as needed.
Maintain regular consistent attendance and punctuality.
Maintain a professional personal appearance.
Adhere to district health and safety procedures.
Adhere to Board Policies.
Maintain Confidentiality.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED); one to three years related experience.

OTHER SKILLS AND ABILITIES:

Ability to pass a typing test at 55 wpm. Must have strong technology skills, i.e. skilled at using PC computer, laptop, assistive communication devices/technology and other educational technology and software. Ability to work with people in an efficient and congenial manner. Basic knowledge of office procedures. Ability to communicate clearly, concisely and correctly both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies. Ability to organize and follow through on multiple tasks. Must meet with timeline requirements.

DATE POSITION IS OPEN: August 1, 2025

DATE POSTING IS CLOSED: May 3, 2025 - 4:00 p.m. (Internal), Until Filled (External)

SALARY RANGE: 2025-2026: Step 1 $23.25/hr - Step 5 $28.27/hr

APPLICATION PROCESS: Please go to our website at www.calhounisd.org and click on the Employment tab to complete an online application. Cover letters should be addressed to Jessica Clothier, Assistant Superintendent for Human Resources, 17111 G Drive North, Marshall MI 49068.

CALHOUN INTERMEDIATE SCHOOL DISTRICT

Notice of Non-Discrimination and Notice of Complaint/Grievance Procedure for Federal and State Laws

A. Non-discrimination Notice

It is the policy of the Calhoun Intermediate School District to provide an equal opportunity for all individuals and not to discriminate on the basis of religion, race, color, national origin, ancestry, sex, disability, height, weight, marital status or age in its programs, services, activities or employment. With respect to employment, the District does not discriminate on the basis of genetic information.

The following person has been designated to handle inquiries regarding the district's nondiscrimination policies.

Assistant Superintendent for Human Resources

Calhoun Intermediate School District

17111 G Drive North

Marshall, MI 49068

(269)781-5141

(269)781-7071

B. Complaint/Grievance Procedure Notice

I. Any person believing that the Calhoun Intermediate School District or any of the District's staff has inadequately applied the principles and/or regulations of non-discrimination laws or district non-discrimination policies may bring forward a complaint, which shall be referred to as a grievance to the district's Civil Rights Coordinator.

Assistant Superintendent for Human Resources

Calhoun Intermediate School District

17111 G Drive North

Marshall, MI 49068

(269)781-5141

(269)781-7071

II. The person who believes s/he has a valid basis for grievance shall discuss the grievance informally and on a verbal basis with the District's Civil Rights Coordinator, who shall in turn investigate the complaint and reply with verbal answer to the complainant. S/He may initiate formal procedures according to the following steps:

Step 1

A written statement of the grievance signed by the complainant shall be submitted to the District's Civil Rights Coordinator within five (5) business days of receipt of answers to the informal complaint. The Coordinator shall further investigate the matters of grievance and reply in writing to the complainant within five (5) business days.

Step 2

If the complainant wishes to appeal the decision of the District's Civil Rights Coordinator, s/he may submit a signed statement of appeal to the Superintendent of Schools within five (5) business days after receipt of the Coordinator's response. The Superintendent shall meet with all parties involved, formulate a conclusion and respond in writing to the complainant within ten (10) business days.

Step 3

If the complainant remains unsatisfied, s/he may appeal through a signed written statement to the Board of Education within five (5) business days of his/her receipt of the Superintendent's response in step two. In an attempt to resolve the grievance, the Board of Education shall meet with the concerned parties and their representative within twenty (20) business days of the receipt of such an appeal. A copy of the Board's disposition of the appeal shall be sent to each concerned party within ten (10) business days of this meeting.

The District's Coordinator, on request, will provide a copy of the District's grievance procedure and investigate all complaints in accordance with this procedure.

A copy of each of the Acts and the regulations on which this notice is based may be found in the District Coordinator's office.

Administrative Assistant for Special Education