Bridgeport Public Schools
Human Resources Department
45 Lyon Terrace, room 324
Bridgeport, CT 06604

GRANT MANAGEMENT COORDINATOR – POST-AWARD
SALARY RANGE: $65,000 – $85,000
UNAFFILIATED

Responsible for assisting the Director of Grants Development and Management with successfully facilitating post-award operations related to federal and non-federal fund sources for Bridgeport Public Schools. Reporting to the Director, the Post Award Coordinator’s tasks will include but are not limited to assistance with the maintenance of the grants management system; the creation and/or receipt, retention, and distribution of internal and external reports, data, and documents including programmatic service agreements and subawards; initiation of vendor research, engagement and receipt of quotes for grant purchases; initiation of request for purchase orders; certification of receipt services and goods; fiscal monitoring through the creation, and distribution of internal financial reports to assure optimal utilization of grant funds; when valid, the generation and submission internal and external budget revisions and journal entries; and interacting with assigned portfolio’s school/department liaisons to provide exemplary customer service. In discharging the duties, the coordinator will interrelate regularly with staff district-wide and external collaborators. This role requires considerable knowledge and competence in accounting, financial management, and/or business operations. In addition, the employee should be able to work independently and as a team member to carry out deadline-driven tasks.

RESPONSIBILITIES:

Grants Management
- Financial Management:
  - Complete post-award processes, including requests for ERP budget creations, journal entries, and/or budget transfers, approval of timesheets, and other related program spending. Complete and/or aid in the close-out of funded programs, including audit preparation.
  - Initiate, collect, review, and process program-related quotes, contracts, and requests for services/items (PO generation) and invoices (payment initiation).
  - Perform ongoing financial and programmatic goals/actions monitoring, including creating financial projections and developing ad-hoc reports and spot audits as necessary. Report any anomalies to the Director; formulate and execute plans for rapid resolution.
  - Assist with ongoing relationship management as the first point of contact on grant financial requests and inquiries from departments, schools, central office staff, and external parties for assigned portfolio(s).
Departmental and Systems Administration
- Perform other duties, including special projects and ad hoc reporting, as assigned by the Director, Grants Development and Management.

KNOWLEDGE, SKILL, AND ABILITIES:

Understanding and application of the principles of accounting OR practical understanding of financial record keeping, bookkeeping, knowledge of budget preparation and compliance procedures, and/or financial modeling.
Self-starter with a strong work ethic and a track record of accomplishment.
Outstanding diligence, plus the capability to read, understand, distill, and retain large volumes of information, handle confidential data, maintain records, analyze problems, and provide accurate guidance to help resolve day-to-day and/or extraordinary issues.
Flexible team member with terrific organizational and time management skills, able to work under pressure in an environment where priorities change and compete.
Excellent written and verbal communication, interpersonal, and customer service skills with the ability to communicate complex concepts effectively to all levels of staff and build relationships across multiple functions.

QUALIFICATIONS:

Bachelors in accounting or a related field, plus at least one (1) year of professionally responsible accounting, grant administration, and/or financial modeling experience.
Exceptional computer competency, including skills using Microsoft Office 365 (Outlook, Excel, Word, PowerPoint, SharePoint, Teams).
Knowledgeable using ERP systems or workflow automation software such as MUNIS.
Ability to quickly learn applicable state, private, and federal funder guidelines and use new software and systems.

This description is not, nor is it intended to be, a complete statement of all duties, functions, and responsibilities which comprise this position.

It is the policy of the Bridgeport Board of Education not to discriminate on the basis of race, color, sex, sexual orientation, marital status, religion, age, national origin, ancestry, physical disability, present or past mental disorder, mental retardation, or learning ability, in any of its education programs, activities, or employment practices. The Bridgeport Board of Education is an Affirmative Action/Equal Opportunity Employer.

Grant Management Coordinator - Post-Award