Internal/External Employment Opportunity

Posting Date: March 31, 2025

Position: Administrative Assistant for Business Services

Location: Central Office

Provides support to the Director of Finance in business related activities including but not limited to the following: accounts payable, accounts receivable, and support district communication efforts.

Qualifications:

1. Associates or bachelor’s degree in relevant area.

2. Substantial experience in the field or in a related area.

3. Excellent time management skills and ability to multi-task and prioritize work, including attention to detail and problem-solving skills.

4. Excellent written and verbal communication skills.

5. Strong organizational and planning skills.

6. Strong technology skills. Highly proficient in MS Office Suite (Excel, Word), Google Suite (Sheets, Docs, Slides, Forms, Drive, Gmail, etc.), MUNIS, Foxbright, Bloomz, online banking programs, Adobe, Canva, social media, Papercut, Amazon Business

7. Ability to work collaboratively with administrators and staff.

8. Excellent customer service skills and ability to always maintain a calm, poised, and professional image.

9. Ability to exercise good judgment and make decisions in accordance with board policies and administrative guidelines.

Responsibilities:

1. Greet and be of assistance to parents, students, staff and other guests when they come to the office.

2. Answer phones.

3. Operate office equipment such as fax machines, copiers, and phone systems including new office technologies and processes as they are established and implemented.

4. Use computers for spreadsheets, word processing, database management, and other applications.

5. Management of the following applications: Google Suites, MUNIS, Foxbright, Bloomz, Microsoft 360, online banking, Adobe, Canva, social media, Papercut, Amazon Business.

6. Shipping/receiving. (Will occasionally lift and/or move up to 50 pounds)

7. Process district purchase orders. (Coordinate district wide ordering including summer orders)

8. Accounts payable and receivable functions.

9. Prepare/participate in annual district-wide audit.

10. Assist with year end and processing of 1099’s.

11. Maintain a neat and functional file room.

12. Clerical assistance to Director of Finance.

13. Maintain and update postage machine as needed.

14. Assist with district communication efforts as needed.

15. Maintain district website and monitor for ADA compliance.

16. Reconciles monthly purchase card statements for the district and post to accounts.

17. Record online/ACH payments.

18. Prepare invoices for buildings and outside agencies.

19. Process month end reports and entries.

Terms of Employment: Hourly wage commensurate with experience. Year-round position. Full family insurance benefits. Vacation/Holiday Pay, Non-Affiliated position.

Deadline for Applying: April 18, 2025 or until filled.

Starting Date: June 16, 2025

To be considered as a candidate, you must submit an online application or internal application for current employees, by the deadline by going to www.oakridgeschools.org and clicking on the Employment tab. Additional required documents must be uploaded including a cover letter, resume, three references and university transcripts.

The Oakridge School District Board does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, or any other protected status in its employment decisions or the provision of services.

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