Position Title: High School Counseling Secretary/Registrar

Building: Mason High School / Mason Public Schools / In-Person

Reports to: Principal

About Mason Public Schools:
Located in the heart of Michigan, minutes from the State Capitol and Michigan State University, Mason Public Schools serves more than 3,200 students across six school buildings. A team of 500 talented educators and support staff serve our schools, exhibiting a high level of commitment to our students. Mason Public Schools is proudly supported by our community through the Mason Public Schools Foundation and the approval of a bond to improve classrooms, safety, transportation, technology, facility infrastructure, and furniture and equipment.

Your journey starts here: Every Student. Every Day.

Diversity, Equity & Inclusion (DEI): Through authentic learning opportunities, Mason Public School is committed to an inclusive environment. Our students, staff, and community respectfully acknowledge and value the diverse cultures, lifestyles, experiences, perspectives, and identities of each other.

Qualifications Required:
• High school diploma or equivalent
• Excellent secretarial skills
• Excellent organizational and filing skills
• Excellent student, staff, and public relation skills
• Excellent communications and language skills
• Excellent computer skills

Job Description:
• Manage and report pupil membership and count day auditing.
• Process written correspondence for the counselors.
• Perform receptionist duties in the counseling office.
• Manage the registration process for incoming students. Shall also process records’ requests for outgoing students.
• Maintain all student records (CA-60s), clean out of graduate files and maintain records according to state regulations and requirements of record retention.
• Input and maintain electronic student information (test scores, grades, transcripts, schedules, etc.).
• Maintain grade records and process requests regarding student academic progress (class mailings, athletic eligibility, academic letters/pins, GPA, class rankings, grade reports and credit letters.)
• Review all educational program billings for administrative approval.
• Manage Parchment account for transcripts and graduation verifications on a year-round basis.
• Become/be proficient in all state membership accounting practices and successfully complete required documentation and requirements for all audits. All needed trainings must be attended to meet educational requirements to successfully learn and stay up to date in pupil accounting practices.
• Administer student medications, maintain medical log sheets, attend to sick/injured students, and make parent contacts for sick/injured students.
• Promote a positive school image when dealing with students and the public.
• Maintain confidentiality for all student and school related information.
• Perform other duties assigned by the principal.

Physical Requirements and Work Environment:

This position requires long periods of standing, sitting, and walking
The position requires occasional lifting of supplies
Work takes place both indoors and outdoors, with some travel to other schools or field trip locations

Work Year: 210 Days Annually, M-F 8 hours daily

Hourly Rate Range: $16.81 - $23.15

Benefits: School Retirement Plan, Health, Dental, Vision, Life, and Long-Term Disability Insurance. If health insurance is declined, $250 per month cash in lieu.

Time Off: Paid time off, paid holidays, 6 days paid for winter recess and 2 days paid for spring recess.

Deadline: January 16th, 2025

For more detailed information on this position, please review the bargaining contract