ADMINISTRATIVE ASSISTANT – CLASS IV TRANSPORTATION DEPARTMENT

9:30 a.m. – 5:30 p.m.

DESIRABLE QUALIFICATIONS:

1. Graduation from high school, including or supplemented by courses in typing, word processing and business practices.

2. Above average knowledge of language skills, particularly in areas of spelling, punctuation and proper English usage.

3. Two years of experience in secretarial or equivalent type work.

4. Proficiency and experience in different software programs including Microsoft Office Suite as well as data entry and data management skills.

5. Ability to work in fast-paced, highly demanding environment.

6. Ability to multi-task.

7. Ability to set up and maintain an efficient and effective filing system, including digital filing.

8. Ability to maintain complex clerical records and prepare reports from such records.

9. Ability to function effectively with minimal direct supervision and make minor office decisions in accordance with established policies and regulations.

10. Ability to communicate clearly and to work tactfully, patiently, cooperatively and effectively in daily interactions with staff, parents, general public and service clientele.

11. Broad knowledge of office procedures and office machines.

12. Flexibility and willingness to adapt to varied responsibilities.

13. Work history and reputation of being habitually supportive of peers, general public and service clientele; of habitually maintaining outward composure; of being a positive force in the work place, and of working effectively and efficiently with supervision.

14. Ability to bend, stoop, reach high and low, lift and carry 40 pounds.

15. Must pass criminal background check as required by the School Safety Legislation.

RESPONSIBILITIES SHALL INCLUDE BUT NOT BE LIMITED TO:

1. Promptly and courteously handle inquiries and visitors who have business to conduct in the department.

2. Operate two-way radio system.

3. Prepare and distribute materials as required.

4. Receive incoming calls, direct them as appropriate and provide assistance as required.

5. Maintain student and other school records and files. Maintain staff calendars and schedules.

6. Maintain fuel report; distribute related reports.

7. Input individual vehicle maintenance reports

8. Invoice local school districts for services.

9. Cross train with other department secretarial staff.

10. Performing such other functions and duties as may be necessary and related to the above and as determined by future course of events.

11. Perform such other functions and duties as deemed necessary by administrator.

POSTING DATE: July 7, 2025

WORK YEAR: Year round position

START DATE: As soon as possible

WORK LOCATION: Transportation

SALARY : See salary schedule AFSCME Administrative Support Bargaining Agreement

APPLY ONLINE AT: www.misd.net. Applications will be accepted online until the position is filled.

QUESTIONS MAY BE DIRECTED TO:

Mr. David Rilley

Assistant Superintendent for Human Resources and Operations

Macomb Intermediate School District

44001 Garfield Road

Clinton Township, MI 48038-1100

586-228-3311

The Macomb Intermediate School District is an equal opportunity employer and is in compliance with all state and federal non-discrimination laws and regulations including the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act. Applicants seeking employment may request reasonable accommodation under ADA and may be subject to post-offer physical examination and background check with the Michigan State Police Department.

Administrative Assistant-Class IV