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POSITION:	Administrative Assistant to Director of Special Education/Transportation – 1.0 FTE	www.bit.ly/elpsjobs

LOCATION:	Central Administration

SALARY:	Per AFSCME contract

WORK YEAR:	12 Month Calendar – 260 days

START DATE:	ASAP

REPORTS TO:	Director of Special Education

APPLICATION DEADLINE:	September 24, 2026

General Summary
In alignment with the established policies and procedures of the East Lansing Public School District, the Administrative Assistant to the Director of Special Education provides secretarial and administrative support to the Director of Special Education and special education staff, as well as support to the Transportation Supervisor. The duties listed below are not intended to be all-inclusive; rather, they are representative of some of the primary responsibilities associated with this position.
About the Role
Screens phone calls from parents of potential special education students, determines the area of concern, and refers them to appropriate personnel. Processes paperwork for referrals and placement of students requiring special education services in the East Lansing School District, as well as other districts in Ingham County. Receives and processes IEP paperwork and maintains special education files for active and inactive special education students. Maintains two special education student registry management systems (MIPSE and PowerSchool) for data entry of special education student records. Prepares October/February Count and EOY Submission student enrollment reports and requisite county, state, and federal reports for reimbursement to the school system. Assists staff with troubleshooting Medicaid logging using MIPSE. Assists ISD staff with all aspects of Medicaid reporting activities involving East Lansing staff. Arranges transportation for special education students through Dean Transportation and the ISD routing office. Facilitates the work of committees (i.e., makes physical arrangements; locates and orders materials; sends out meeting notices; prepares agendas, minutes, surveys, drafts, etc.). Prepares in-service and staff development materials and distributes them to appropriate personnel. Maintains financial records for the departmental budget and posts expenses to proper accounts. Prepares student files for archiving and provides copies of records when requested by students, parents, staff, other districts/organizations, and correctional facilities. Orders instructional supplies. Checks in and distributes orders upon receipt. Processes mileage reimbursements for special education staff. Maintains records of conference requests and processes check and reimbursement requests. Updates the list of students with 504 plans and posts data in PowerSchool. Receives requests for 504 referrals and maintains active and inactive 504 student files. Sends records to requesting districts for outgoing students and requests records for incoming students. Sends records to Disability Determination Service for families seeking Social Security benefits. Coordinates all aspects of MI-Access testing for the special education department and facilitates the distribution, collection, and verification of M-STEP accommodation materials to special education staff. Provides McKinney-Vento families with Student Residency Affidavit packets and processes paperwork for monetary/supply assistance. Prepares and provides backpacks to families. Processes McKinney-Vento documentation and purchasing paperwork. Communicates with the Superintendent regarding placement of students in school buildings and communicates with parents regarding enrollment. Maintains active and inactive McKinney-Vento student files. Acts as a liaison between the district, Dean Transportation, and Ingham ISD regarding all special education and general education transportation needs. Arranges McKinney-Vento transportation and maintains records. Receives and processes Request for Transportation forms. Frequently maintains correspondence and makes phone contact with a variety of audiences. Performs basic office tasks including typing, copying materials, opening and sorting mail, filing, proofreading, bookkeeping/accounting, phone skills, and letter writing. Assumes responsibility for handling nonroutine matters by interpreting established policies, providing information and making decisions within prescribed limits, and brings potential problems to the attention of the Director of Special Education. Demonstrates the ability to perform all job tasks with a minimum of supervision in a timely and effective manner. Performs other duties as needed.
Education, Knowledge and Skills Required
Proficient in use of: Microsoft Word, Excel, Google Workspace, Power School, MiPSE and other programs and platforms utilized by Special Education staff and transportation staff. Training can be provided. Demonstrated ability to create newsletters and prepare written materials from an outline. High school diploma plus 3 to 5 years’ experience in secretarial work for executive personnel, preferably in a school setting. Demonstrated ability to communicate verbally and in writing to a variety of audiences is required. Demonstrated ability to establish and maintain effective interpersonal relationships. Demonstrated ability to write legibly.
About Us	Why Join ELPS
East Lansing Public Schools is a high-achieving, diverse district committed to excellence, equity, and belonging. Located in a vibrant university community and neighboring Michigan State University, ELPS benefits from multiple partnerships that enrich learning opportunities for students and staff. We offer rigorous academic programs, a strong commitment to the arts and athletics, and a focus on preparing students for college, careers, and civic life. Our dedicated staff foster inclusive, supportive learning environments where every student is valued and empowered to succeed. With engaged families and a collaborative culture, ELPS is proud to inspire lifelong learners and responsible global citizens.	Commitment to creating a positive learning experience for all students Diverse education community Competitive compensation and benefits Collaborative and supportive environment Robust professional development opportunities
How to Apply
To apply: Complete the online application at www.inghamisd.org. Be sure to upload your letter of interest, resume, transcripts, and any other required supporting documents. For internal candidates applying within the same job classification: Only a cover letter or letter of interest is required, submitted through the application platform.
Nondiscrimination
In compliance with Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990, it is the policy of the East Lansing Public Schools that no person shall on the basis of race, color, religion, national origin or ancestry, sex (including sexual orientation or transgender identity) , age, disability, height, weight, genetic discrimination, marital status, military status, or any other legally protected category be illegally excluded from participation in, be denied the benefits of, or be subjected to discrimination during any program, activity, or service or in employment. In accordance with Federal regulations, East Lansing Public Schools has appointed a Title IX Coordinator. Any questions, suggestions or complaints should be directed to: Rulesha Glover-Payne Chief Human Resources Officer and Title IX Coordinator East Lansing Public Schools 6160 Towar Ave East Lansing, Michigan 48823 Nurturing each child · Educating all students · Building world citizens

Administrative Assistant to Director of Special Education/Transportation