Hoquiam School District No. 28

Credit Recovery Office Coordinator/Registrar

Job Description

Position Open Until Filled - First Screening Date: 5/7/26

Days/Hours: June 23 - July 30 Tuesday-Thursday 8:30 am-12:30 pm

Not to exceed 80 hours

Required Attachments:

Cover Letter or Letter of Interest
Resume
3 Letters of Recommendation - Including at least one from a supervisor
Internal applicants not required to upload attachments

Job Summary:
The Hoquiam School District is seeking an organized and student-focused Online Summer School Office Coordinator/Registrar to manage the registration, enrollment, and progress tracking of students participating in online credit recovery and enrichment programs. This role is central to maintaining accurate academic records, supporting student success, and ensuring a smooth summer learning experience through platforms such as OdysseyWare and Edgenuity.The coordinator plays an active role in supporting Engaged Learners through responsive academic tracking, fostering Meaningful Relationships with students and families, offering Adaptive Pathways through personalized course assignments, and promoting Community Connections by maintaining open lines of communication.

Key Responsibilities:

Meaningful Relationships:

Be available daily to support students in-person and by phone.
Serve as a supportive point of contact for students and families throughout the summer.
Collaborate with the summer school teacher and administrative team to support all learners.

Engaged Learners:

Assign appropriate courses in OdysseyWare and Edgenuity based on each student’s academic needs and graduation requirements.
Monitor student progress weekly and communicate updates and concerns to families.
Assist teachers by tracking engagement and supporting students who need intervention.

Adaptive Pathways:

Use student data and input to assign courses that reflect individual goals and pathways.
Adjust scheduling and course assignments as needed to support success.
Maintain accurate records of courses attempted, completed, and earned credits.

Community Connections:

Keep families informed and engaged through regular outreach and updates.
Promote transparency and support by answering questions and resolving issues promptly.
Foster student confidence by providing consistent and approachable support.

Qualifications:

Experience as an office Coordinator/Registrar
Willingness to be first aid/CPR certified
Must be available for the dates previously mentioned
Deep understanding of the OdysseyWare program.
Navigate Skillfully through the district student management system each day.
Working knowledge of computers, associated technology and ability to troubleshoot problems.
Regular and Daily attendance
Finalize accurate student transcripts.

Working Conditions:

Walking or moving about in a classroom setting to provide support
Sitting for an estimated one hour and thirty minutes to provide concentrated individual or small group support.
Twisting upper torso and neck constantly when observing, supervising and monitoring students
Capable of stooping/bending, squatting and kneeling when providing instructions to students
Lift and carry objects weighing 0-10 pounds constantly, 11-24 pounds occasionally and rarely 25-50 pounds.
May need to assist students in self-help skills or attend to physical needs of students
Must have the ability to reach, grasp and handle objects using the upper extremities
Must possess higher than average reading, writing and mathematical skills
Specialized staff should be capable of operating automobile

Salary: Per CBA/Per Diem

Employment is contingent upon successful clearance of a Washington State Patrol, FBI fingerprint criminal history background check, and Sexual Misconduct background check.

NON-DISCRIMINATION POLICY Hoquiam School District #28 does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Title IX Coordinator and Civil Rights Compliance Coordinator Marah Gannaway mgannaway@hoquiam.net, Director of Student Support Services - 325 W. Chenault Avenue 360.538.8200 and Section 504/ADA Coordinator and HIB Coordinator Brianne Barrett bbarrett@hoquiam.net , Director of Special Services and Teaching & Learning Director - 325 W. Chenault Avenue 360.538.8417

Credit Recovery - Office Coordinator/Registrar