TUMWATER SCHOOL DISTRICT NO. 33
621 Linwood Avenue • Tumwater, Washington 98512
360-709-7020

REGISTRAR
Office Professional 3
Tumwater High School
Continuing
8.0 hours/day
RATE OF PAY: $31.85 - $39.19
Benefit Information

The job description is subject to change by the employer as the needs of the employer and requirements of the job change.

QUALIFICATIONS: High School diploma or equivalent; Associate of Arts degree or 5 years of successful job-related experience preferred; Criminal Justice Fingerprint Clearance. First Aid Certification.

Attachments: Current Resume, Cover Letter, 2 Letters of Recommendation.

POSITION SUMMARY: Provides lead secretarial and office management for a department, school or major school activity. Responsibilities may include high school registrar, and lead secretarial responsibilities in a district or school office. Essential functions may vary at the elementary, middle, high and district levels.

ESSENTIAL FUNCTIONS:

Greets visitors, staff and students and provides direction, guidance and assistance
Meets with new families/students to determine student educational needs
Composes documents accurately for the purpose of communicating information
Prepares and processes written materials regarding school and/or district activities and procedures
Directs and manages student supervision as needed
Directs the work assignments of others for the purpose of meeting operational requirements
Oversees daily substitute staffing, identifies staffing needs and develops solutions
Proficiently operates and trains others within the school database system, including data gathering, sorting and analysis
Evaluates situations for the purpose of identifying potential improvements or reducing potential problems
Provides specialized knowledge, experience and technical assistance in a given field or department
Ensure compliance with district policies, state and federal laws, rules and regulations
Provides administrative staff support, maintains calendars and schedules of appointments, activities, facility use and other meetings as required
Maintains building and/or department budgets and accurate records as directed
Maintains funds and electronic records for fiscal and other reporting including, but not limited to, payroll, reconciliation of general/ASB petty cash funds and imprest checking account, building fundraisers and field trips, procurement, daily bank deposits collecting of student’s fees, audit reports
Builds the master schedule; prepares all materials for scheduling
Completes transportation requests
Prepares and maintains required student records including, but not limited to, registration of new students, transcripts, enrollment, withdrawal, inter-zone and inter-district transfers, student information, schedule changes, free and reduced lunch, truancy, disciplinary, grade changes, emergency information, immunizations, etc.
Demonstrate sound and independent decision making skills
Establishes and maintains positive working relationships with community members, staff and students
May provide basic first aid for students for the purpose of meeting their immediate health care needs, as needed
Performs other building generated duties as assigned
Must be able to perform the essential functions of the job with or without reasonable accommodation

REQUIREMENTS:

Expert level skills with computer applications including Excel and MS Word
Command of English in both written and verbal form; use correct spelling, grammar and punctuation
Thorough knowledge of district policies, state and federal laws, rules and regulations
Competence in financial and statistical record keeping
Conduct all job responsibilities independently with a high degree of confidentiality
Ability to work effectively with frequent interruptions and changing priorities while consistently producing accurate work
Interact positively with community members, staff and students
Ability to sit for prolonged periods, work independently, understand and carry out oral and written instructions
Significant physical abilities include reaching, handling, digital dexterity; talking and hearing conversation; near and distant visual acuity/visual accommodation

RESPONSIBLE TO: Director/Principal or designee
SCHEDULE: Tumwater School District Calendar (school year plus additional days if required), exclusive of voluntary staff orientation program prior to starting date
SALARY: Tumwater School District Salary Schedule Range
CONTACT: Human Resources - 360-709-7020

EQUAL OPPORTUNITY EMPLOYER: The Tumwater School District does not discriminate in any programs or activities on the basis of race, color, national origin, sex, disability, or age and provides equal access to the Boys Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance Coordinator and Section 504 Compliance Coordinator: Meagan Dawson, 360-709-7030, meagan.dawson@tumwater.k12.wa.us. Address: 621 Linwood Ave SW, Tumwater, WA 98512. Title IX Coordinator: Wendy Bromley, wendy.bromley@tumwater.k12.wa.us. Address: 621 Linwood Ave SW, Tumwater, WA 98512.