Capital Region ESD 113 is committed to closing gaps, growing people, influencing change, and eradicating racism through our service to our region and state. BIPOC as well as culturally and linguistically diverse candidates are strongly encouraged to apply.

Best to apply by 5/6/25. Job open until filled.

This job is an exempt position; 260 days/year, 8 hours/day.

Benefits include Medical/Dental/Vision, Life/AD&D insurance, FSA/DCAP, LTD insurance, Retirement/DCP, EAP, Annual/Sick/Personal Leave and Holiday Pay.

Required attachments: Cover Letter, Resume, and Transcripts.

Please see the job description below for additional Minimum Job Qualifications and a list of Essential Functions

Early Learning Program Fiscal Specialist (Head Start)

Purpose Statement

The job of ELP- Fiscal Specialist - Head Start is done for the purpose/s of identifying budget variances and recommending appropriate actions to adhere to fiscal requirements and budget guidelines; ensuring compliance with established state and federal fiscal requirements; assisting in budget development; processing expenditures; analyzing costs of programs and services; and providing analytical information as may be required by administrative and program personnel and/or regulatory agencies.

This job is distinguished from similar jobs by the following characteristics: Per the essential functions and educational requirements listed below.

This job reports to Assistant Superintendent - Early Learning

Essential Functions

Analyzes budget data (e.g. comparing projected vs. actual expenditures, revenue, etc.) for the purpose of identifying potential problem situations and conforming to Head Start objectives.
Attends workshops, in-service training, evaluation process, meetings, etc. for the purpose of conveying and/or gathering information required to perform functions and maintaining professional development.
Coordinates with the ESD's finance department for the purpose of resolving financial concerns, and ensuring that department objectives are achieved.
Deposits revenues (e.g. deposit slips, correct code/s, submitting revenues, verifying receipt, etc.) for the purpose of ensuring deposit are made in a timely manner and in compliance with financial and program requirements.
Develops the Head Start budget and budget narrative (e.g. establishing monthly projections for funding sources, monitoring actual expenditures, assessing projections, etc.) for the purpose of ensuring that resources are effectively utilized, expenditures are within budget and educational objectives are achieved.
Monitors assigned grant or contract budgets and program expenditures (e.g. transaction codes, receipt of all purchases, vendor invoices, in-kind earned, etc.) for the purpose of identifying variances and notifying appropriate personnel.
Prepares written materials (e.g. financial reports, deposits, budget, fiscal section of grant applications, expenditure reports, in-kind earned reports, etc.) for the purpose of documenting activities, conveying information and/or complying with state and federal regulations.
Processes financial information related to general and categorical funds (e.g. purchase orders, revolving check, monthly transactions, etc.) for the purpose of ensuring the accuracy of reported information and the availability of funds in compliance with state and federal regulations.
Researches discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and adhering to procedures.
Responds to inquiries from a variety of sources (e.g. with other staff, parents, vendors, meetings, sharing concerns, etc.) for the purpose of providing information and/or direction.
Supervises assigned personnel (e.g. screening, interviewing, training, evaluations, observations, meetings, etc.) for the purpose of maintaining necessary staff, enhancing productivity of staff, and ensuring program outcomes are achieved.
Travels off site for the purpose of performing tasks necessary to support center and/or program operations.

MARGINAL Functions

Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: performing accounting procedures; preparing and maintaining accurate records; operating a 10-kay adding machine using touch system; and operating standard office equipment using pertinent software applications.

KNOWLEDGE is required to perform advanced math; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; and concepts of grammar and punctuation; general familiarity with the double entry system of accounting, transaction verification and coding; methods of setting up records and filing systems.

ABILITY is required to schedule a number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working with detailed information/data.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.

Experience

Job related experience with increasing levels of responsibility is required.

Education (Minimum)

Bachelors degree in job-related area.

Equivalency

Bachelors degree in accounting or related field. Three years experience of grants management in areas of developing budgets and budget narratives in Federal or state systems. Preferably 3 years experience in Qmaltive or Skyward, Excel or Smart Sheets.

Required Testing

Physical exam within 6 weeks of hire date and periodic exams every four years.

Certificates and Licenses

Bondable
Valid driver's license & insurance coverage as required by law

Continuing Educ. / Training

Maintains Certificates and/or Licenses

Clearances

Criminal Justice and DEL Fingerprint/Background Clearance
MMR Clearance
WA State Sexual Misconduct Disclosure Release
TB Clearance

FLSA Status

Exempt

Salary Grade

44

Capital Region ESD 113 is an Equal Opportunity Employer

Early Learning- Fiscal Specialist (Head Start)