Business Manager/ Human Resources

POSITION: Business Manager/ Human Resources

LOCATION: District Office

DATES/HOURS: 24-25 School Year/ 40 hours per week

RATE OF PAY: $80,000-$95,000/260-day

Winlock School District Business Manager/Human Resources

The Business Manager/ Human Resources is a key member of the Winlock leadership team. The ideal candidate will be a strategic planner who can provide strong budgeting and finance leadership. The Business Manager oversees, maintains, and manages all District fiscal, accounting, and budget records to ensure proper accounting controls and accountability for revenues and disbursements. S/he is responsible for federal, state, and District financial reporting. The successful candidate will have a collaborative management style that fosters teamwork among district staff.

Job Expectations and Responsibilities:

Essential Functions:

• Establishes, integrates, and maintains accounting records in accordance with state school accounting requirements, generally accepted accounting principles, and District policies and procedures.
• Is knowledgeable of and applies and/or recommends procedures to comply with local, state, and federal regulations related to the District’s financial system and other areas of operation, including food service, transportation, risk management, facilities, fixed assets, Associated Student Bodies (ASB’s), payroll, etc.
• Prepares, maintains, and reconciles a variety of schedules, billings, inventories, reports, and other documents as they pertain to District financial records.
• Prepares various federal, state, local, and board reports.
• Completes the month-end processing of District records including imprest funds, travel funds, District depository accounts, and balances District records to the monthly county treasurer reports and the F-197.
• Attends board meetings and presents accurate financial data to board and community members.
• Is knowledgeable of District bargaining agreements and able to interpret agreement language and successfully implement language.
• Manages development and implementation of the District’s annual budget, including the personnel data, for all funds. Coordinates budget preparation with other departments, staff, and budget committees and prepares official F195 budget for submission to OSPI. 
• Responsible for District investments with the County Treasurer.
• Coordinates year-end financial processes and prepares District’s annual F196 financial report, in accordance with state school accounting requirements, generally accepted accounting principles, and governmental accounting principles. Prepares the required notes to the financial statement and schedule of federal assistance as required.
• Coordinates fiscal accounting for various local, state, and federal grants and prepares claim reimbursement requests and financial reports. Works collaboratively with District leadership to manage program grant budgets, expenditures, reporting, and compliance. 
• Serves as District auditor, with authorization by the Board; conducts internal audits; Certifies District expenditures and approves disbursements.
• Serves as District Civil Rights Coordinator.
• Maintains and modifies District’s chart of accounts, ensuring compliance with state accounting requirements and providing adequate financial accountability for District funding sources and expenditures.
• Is knowledgeable of the District computer and software systems as they relate to the Fiscal functions and assists staff in utilizing those systems (Skyward, CEDARS, EDS, EGMS, RDS, and WSIPC).
• Communicates accounting/budgetary policy and procedures to administrators and staff. Provides financial and budget information and reports to the School Board and staff.
• Creates budget extensions with resolutions as needed.
• Provides oversight and assistance to building Associated Student Body (ASB) in areas of accounting, cash collection, internal controls, and compliance with legal requirements. 
• Reviews, modifies, and/or develops internal control procedures to ensure safeguards over the District’s assets and proper procedures and recording of cash collection, disbursements, fixed assets, ASB, etc.
• Serves as liaison with State Auditor’s Office during the annual audit process. Follows up on audit recommendations and develops and implements procedures for corrective action, if necessary.
• Serves as District liaison to ESD 113 for financial affairs and reports.
• Account for all cash receipts, deposits and bank balances. Supervise accounts payable. Supervises the preparation of payroll records, time reports and reports such as Social Security, Internal Revenue Service, Department of Revenue, Retirement System, Unemployment, Labor & Industries, etc.
• Places new teachers on the salary schedule depending on experience and education. 
• Attend Business Manager and Fiscal Officer meetings to maintain current knowledge of requirements of State and data processing procedures.
• Follow district policy and chain of command.
• Performs other related duties as assigned by the Superintendent.

Abilities:

• Ability to maintain confidentiality.
• Ability to work effectively in a team.
• Ability to establish and maintain a positive working relationship with others. 
• Ability to communicate effectively.
• Ability to work effectively and productively in a fast-paced office with constant interruptions.
• Organization and time management skills.
• Concentration.
• Ability to work on various projects at one time.
• Ability to comprehend and work accurately with detailed information. Adaptability and flexibility in working with students, staff, parents, and community members.
• Effective decision-making and problem-solving.
• Substantial self-discipline in behavior and attitude.
• Ability to read, analyze, and interpret periodicals, professional journals, technical procedures, and state/federal guidelines.
• Ability to create reports, correspondence, and instructions in clear and understandable language for the appropriate audience.
• Ability to effectively present information and respond to questions from students, employees, parents, administrators, and the general public.
• Ability to communicate to provide information and direction to staff.
• Ability to effectively communicate with students, employees, parents, administrators, and the general public as needed.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions.
• Work with other staff and administrators to meet District goals and comply with state and federal standards.

QUALIFICATIONS:

• Bachelor’s Degree in Finance, Accounting, or Business Administration preferred (five (5) years of progressively responsible public school accounting experience may be used in place of a degree).
• Proven success at working collaboratively with supervisors and staff, the public, and outside officials.
• Experience in supervising, coordinating, auditing, and maintaining public school grant accounting, including time and effort reporting.
• Demonstrated experience and proficiency with personal computers, fiscal software, and spreadsheet programs - Excel preferred.
• Ability to communicate effectively orally and in writing, interpret and implement administrative directives; develop, implement and evaluate accounting/fiscal systems; analyze complex data and make effective recommendations

RESPONSIBLE TO AND EVALUATION BY: Superintendent

Winlock School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Gloria Dupree, 360-785-3582, gdupree@winlock.wednet.edu, Title IX Coordinator: Ashlie Auckland, 360-785-3516, aauckland@winlock.wednet.edu, and Section 504 Coordinator: Hannah Dailey, 360-785-3582, hdailey@winlock.wednet.edu. Address: 401 NE 1^st St., P.O. Box 128, Winlock, WA 98596.