SUMMARY

Under the direct supervision of the Superintendent, and in accordance with established policies and
procedures, the Administrative Assistant will provide support for the school’s operation.
The position will provide a variety of instructional and routine clerical duties related to the school.
Clerical responsibilities revolve around pupil accounting records, student and staff files and other duties
related to the schools. The teacher aide portion of the position will assist personnel in meeting the
educational, physical and social needs of young children. Provides instruction and training on an
individual student basis, and in small or large groups. Prepares, organizes and maintains materials.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Clerical
● Receive and process all incoming and outgoing student enrollments, including student files, CA-60
● files, and other enrollment documentation.
● Develop schedule of required annual safety drills, submit calendar to county representative, and
● document each drill as required.
● Prepare and document required student permission slips.
● Coordinate background checks for volunteers/chaperones for school activities. • Serve as District
MI-Access Coordinator - organizing, distributing, collecting and accounting for all testing
materials to prepare for shipment within the established timeframe.
● Student Demographic Data Entry - Responsible for accurate and timely data entry of all student
● demographic information into TieNet and PowerSchool, including enrollment of new students and
exit
● of students.
● Collects and maintains staff Medicaid logs, signed classroom attendance records, and a record of all
● school/program cancellations.
● Files correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order,
● or according to subject matter or other system.
● Establishes, maintains and revises record keeping and filing systems; classifies, sorts and files
● correspondence, records and documents.
● Coordinate the fall and spring pupil counts
○ Form partnership with both internal and external pupil accounting teams to ensure that all
requirements are met within the required timelines.
○ Attend trainings and apply learning from training to daily pupil accounting tasks. o
Acquire and report student data to ensure all students are included with correct designations (i.e. correct grade level, race/ethnicity, Section 53, if Homeless, Free & Reduced Lunch, FTE with specific attention to reduced schedule and homebound status
students, program assignment, student exited if no longer attending, etc...).
● Generate Worksheet A and B's prior to the snapshot creation, have teachers verify by signing,
and submit pupil accounting coordinator.
● Review MSDS student exit report to ensure all exited students are included with the correct code
as supported by school attendance documentation, including TieNet.
○ Create/Maintain a Teacher Master Schedule.
○ Run PowerSchool 10/30 Day Rule Audit Report by Class, review for accuracy, note reason
for student absence, and report any resulting loss of student FTE to designated MSDS data
entry person. Then request new printed MSDS reports and verify that the changes were
made.
○ Request and collect all required documentation for reduced schedule, homebound, absent
on count day and Section 53a students to ensure district can collect the appropriate FTE.
○ Populate the school calendars into the required auditor calendar template, verify that days
and hours meet established state requirements.
○ Run required 75% attendance state reports using PowerSchool, review it for accuracy.
○ Collect and maintain current work-based learning student master list, training agreements,
and attendance/time verification sheets.
○ Verify that the all pupil accounting checklist steps have been completed and submit all pupil
accounting documentation to supervisor for review within the established timeline.
○ Researches and orders office equipment and supplies, arranges for equipment repair, and
coordinates the physical location of equipment.
● Checks orders received for accuracy and distributes materials to their proper destination within the
building.
● Operates standard photocopying machines - Collates and assembles documents for distribution.
● Schedules meetings, trainings and other pertinent activities. Works with staff to plan and coordinate
events.
● Type memos, correspondence, forms, charts, tables, records, reports and the like from rough draft or
shorthand notes.
● Accurately proofreads and corrects draft and final copy materials for appropriate and consistent
format, accuracy of information, punctuation, spelling and grammar.
● Develops and updates databases.
● Maintains regular communication with to insure efficient processing of work; to obtain and relay
information; and to resolve problems.
● Responds to general inquiries concerning the activities within the office by referring to current
information sources or to established policies and procedures.
● Performs other duties as assigned.
Teacher Aide
● Carry out instructional plans as designated by the teacher and the student’s Individual Educational
● Plan (IEP).
● Assist students in curriculum activities, redirection for tasks, appropriate social skills, problem
● solving and other subjects according to instructions and guidance from the teacher.
● Participates in developing, preparing and maintaining instructional materials.
● Accurate documentation of behaviors, data collection and feedback on a daily basis.
● Personal Care, food preparation, health care and medication dispensing duties as assigned
● Assist students with personal difficulties by assisting instructor to keep students and staff safe in
● aggressive situations.
● Perform routine clerical tasks such as taking roll, correcting papers, filling out forms, recording

● scores and grades, collecting monies, documenting of behaviors, setting up student portfolios, and
● updating student files.
● Observe students and assists the teacher in maintaining order in the classroom, cafeteria,
● playground, general premises and/or on district approved field trips.
● Maintain control of student behavior individually and in small groups and on/off campus by
● enforcing behavior plans.
● Set up and arranges supplies and equipment for student use in a classroom or computer lab.
● Prepare bulletin boards, charts, labels and displays as instructed.
● Individually tutors students and administers make-up tests and gives informal assessments as
● instructed.
● Operate modern office equipment, computers and related software, and overhead projector, etc.
● Under direction, notify parents of absences, meetings, and student behavior, orally or in writing.
● Escort behaviorally challenged students to and from offices, lunch, restrooms, buses, nurse’s
● office, other classes, etc. Students may include’ but are not limited to: ambulatory or physically
● challenged students.
● May assist in cleaning/disinfecting classroom environment when necessary.
● Maintain and respect confidentiality of student information.
● Other duties as assigned.
The listed tasks are intended to describe the nature and level of work being performed by a person in this
position. This is not an exhaustive list of all job duties performed nor is it expected that all positions will
be assigned every duty.

QUALIFICATIONS

KNOWLEDGE, SKILLS & ABILITIES
● Knowledge of standard office procedures.
● Knowledge of pupil accounting systems and practices
● Knowledge of business practices related to school record keeping, special education processes, or
other school related records and reporting
● Skill in using software including word-processing, desktop publishing, spreadsheets and
databases. Skill in proofreading (i.e. spelling, grammar, punctuation).
● Ability to initiate work and balance a variety of duties and responsibilities.
● Ability to communicate effectively with a variety of audiences both orally and in writing.
● Ability to exercise discretion and confidentiality in dealing with all stakeholders.
● Ability to work independently and within teams to accomplish identified goals and strategies.
● Ability to build and maintain positive working relationships with constituent district staff, internal
department staff, vendors, and other stakeholders
● Ability to work accurately and efficiently to meet established deadlines.
● Ability to generate electronic reports and presentations with minimal
direction.
● Ability to maintain strong attention to detail and high degree of accuracy
● Ability to use standard office machines and equipment.
PHYSICAL EFFORT & WORKING CONDITIONS:
● Sitting – possibility of long periods of time
● Standing/Walking/Bending/Stooping – some

● Lifting – involves minor lifting
SPECIAL CONSIDERATIONS
● Pre-employment testing may be required.
● Position may require work evenings, weekends, and summer months.
● Position requires regular and predictable attendance at the workplace.

Oneida Township School District No. 3 does not discriminate on the basis of race, color, national origin, sex (including sexual
orientation and transgender identify), disability, age, religion, height, weight, marital or family status, military status, genetic
information, or any other legally protected category (collectively “Protected Classes”), in its programs and activities, including
employment opportunities. In addition, arrangements can be made to ensure that the lack of English language proficiency is not a
barrier to admission or participation. Civil Rights Coordinators are located at 1790 E. Packard Hwy, Charlotte, Michigan to handle
inquiries regarding the nondiscrimination policies and grievance procedures. Telephone (517) 543-5500.

Teacher Aide / Clerical