Human Resources Assistant

Best to apply by 7/30/25

Join our HR team and dive into the heart of the action! We are seeking a motivated and detail-oriented Human Resources Assistant to assist in various HR functions. This role is an excellent opportunity for someone looking to kickstart their career in human resources and gain hands-on experience in a variety of HR activities. Come make a meaningful impact on our team and help us create an inclusive and thriving workplace culture!

This job is a full-time, non-exempt position; 260 days/year, 8 hours/day; M-F.

Benefits include: Medical/Dental/Vision Insurance, FSA/DCAP, Life/AD&D insurance, LTD insurance, Retirement/DCP, EAP, Annual/Sick/Personal Leave and Holiday Pay.

Required attachments: Cover Letter and Resume.

Please see the job description below for Minimum Job Qualifications and a list of Essential Functions.

Purpose Statement

The job of Human Resources Assistant is done for the purpose of providing clerical and operational support within the ESD Human Resources Department, as well as delivery of human resource services agency wide.

This job is distinguished from similar jobs by the following characteristics: Per the essential functions and educational requirements listed below.

Reports to: Executive Director - Human Resources

Essential Functions

Assists the HR Generalists in delivering new employee orientations for the purpose of orienting new employees to agency benefits, policies, procedures, safety, training, and applicable state and federal regulations.

Assists employment applicants (e.g. application process, general employment information, etc.) for the purpose of providing a positive experience for job candidates.

Coordinates employment process for assigned vacancies (e.g. posting vacancies, placing recruitment advertising, etc.) for the purpose of providing program staffing processes while complying with all district, state, and federal regulations.

Enters data into multiple and unrelated systems and retrieves mandatory data for employee hiring files (e.g. FileMaker, Qmaltive, NeoGov, Retensa, Vector Solutions, etc.) for the purpose of onboarding new employees, and maintaining HR records per state, federal, and ESD policies and procedures.

Inventories supplies and materials (e.g. office supplies, interview packets, new hire packets and new employee orientation items, etc.) for the purpose of providing adequate supplies and materials as needed.

Maintains a variety of reports and spreadsheets (e.g. monthly Board report, DSHS new hire report, employee service award dates, True North audit spreadsheet, Early Learning spreadsheets, etc.) for the purpose of tracking and maintaining current data.

Manages paraprofessional testing (e.g. ensuring website is up to date and accurate with testing dates, purchasing keys, and proctoring the test when needed, etc.) for the purpose of ensuring the paraprofessional assessment is administered correctly and the qualification requirements of the districts are met.

Participates in meetings, workshops, and seminars (e.g. department staff meeting, HR related training, computer training, etc.) for the purpose of conveying and gathering information required to perform functions.

Performs record keeping and clerical functions (e.g. scheduling, copying, etc.) for the purpose of supporting department and program staff.

Prepares a variety of documents, files, records, and correspondence (e.g. employee personnel files; purchase orders; board letters; annual NRAs; annual VEBA ballots; sexual misconduct forms, etc.) for the purpose of ensuring accuracy of department records while complying with all district, state, and federal regulations.

Processes documents and materials (e.g. job announcements, mandatory employment posters, mail, purges and archived files, etc.) for the purpose of disseminating information and documentation to appropriate parties.

Regular and reliable attendance is required for the purpose of disseminating information and supporting department staff.

Responds to written and verbal inquiries from a variety of sources (e.g. department staff, employment candidates, program directors, new employees, external parties, etc.) for the purpose of providing information, facilitating communication, and providing direction.

Supports Human Resources staff as assigned (e.g. scheduling meeting rooms, processing annual letters of reasonable assurance, monthly board letters, conducting annual VEBA vote, etc.) for the purpose of providing assistance with clerical and administrative functions.

Marginal Functions

Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; operating standard office equipment; and utilizing pertinent software.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: standard office software; regulations and laws related to job functions; office methods and procedures; business telephone etiquette; and concepts of grammar and punctuation.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize a variety of job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; using information technology; establishing and maintaining effective working relationships; participating as a team member; tracking and monitoring detailed information for consistency; adapting to changing priorities; being attentive to detail; and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience

Job related experience is required.

Education (Minimum)

High school diploma or equivalent.

Equivalency

Experience with databases preferred. Previous employment in Human Resources preferred. Knowledge of WSIPC preferred.

Additional Information

FLSA Status: Non Exempt

Approval Date: 7/28/2015

Revised Date: 6/27/2025

Salary Grade: 38

Required Testing: None Specified

Certificates and Licenses: None Specified

Continuing Education/Training: None Specified

Clearances:

Criminal Justice Fingerprint/Background Clearance
WA State Sexual Misconduct Disclosure Release

Capital Region ESD 113 is an Equal Opportunity Employer