Education/Certification:

Special Knowledge/Skills:

Trip Billing Clerk Operations

Accurately review, process, and submit trip invoices in a timely manner
Verify trip details including mileage, rates, fuel charges, and additional fees
Communicate with drivers, dispatch, and customers to resolve billing discrepancies
Maintain organized billing records and documentation for auditing and reporting purposes
Assist with accounts receivable tasks, including tracking outstanding invoices and payments
Provide general administrative support such as data entry, filing, and report generation
Support dispatch or operations teams with scheduling, trip tracking, and updates as needed
Respond to customer inquiries regarding billing, trips, and account information
Collaborate with accounting and management to improve billing processes and efficiency
Perform additional clerical or operational duties as assigned

School Bus Driver Operations

11. Operate bus and related equipment safely and efficiently, following traffic laws and department policies.

12. Perform daily pre-trip and post-trip inspections.

13. Report bus damage or mechanical issues immediately.

14. Keep the bus interior clean and maintain fuel levels as directed.

15. Drive field trips as needed.

Safety and Compliance

16. Complete reports accurately and promptly; report any accidents, incidents, or job-related injuries immediately.

17. Perform regular emergency evacuations and keep evacuation plans updated.

18. Participate in required safety and in-service training.

19. Maintain an acceptable driving record and pass drug and alcohol tests.

Student Management

20. Maintain effective student behavior management and complete discipline reports as needed.

21. Load and unload students safely, assist with securing devices when applicable.

22. Establish rapport with students, parents, and school personnel.

Communication

23. Notify supervisor of any passenger changes.

24. Communicate effectively with students, parents, school personnel, and co-workers.

25. Maintain confidentiality of information.

Professional Conduct

26. Demonstrate regular attendance and reliability.

27. Exemplify high standards of ethical conduct.

28. Work harmoniously with supervisors and peers.

29. Arrive at workstation on time each day.

30. Perform other duties as assigned.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: School bus; two-way radio; safety equipment; district computer along with applicable software
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Frequent walking; regular grasping/squeezing; wrist flexion/extension, and reaching; regular driving
Lifting: Must be able to lift and carry a maximum of 50 pounds (small child in emergency situations)
Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, noise, vibration; exposure to chemical hazards; work around vehicles and machinery with moving parts; regularly work irregular hours; occasional prolonged hours; frequent district-wide travel; occasional statewide travel
Mental Demands: Maintain emotional control under stress; work with frequent interruptions

Trip Billing Clerk (Multi-Functional Assistant)