Attendance Secretary

Please Provide:
Cover Letter
Resume
Three Letters of Recommendation

Position Overview

The Attendance Secretary supports school operations by maintaining accurate student attendance records, communicating attendance information to students and families, ensuring compliance with district and state reporting requirements, and providing clerical support to school administration.

Key Responsibilities

Communicate with students, parents, teachers, and staff regarding attendance matters and related school procedures.
Maintain attendance records including documentation of absences, tardies, and early releases.
Distribute and receive attendance documentation such as admission slips, late notices, and release forms.
Notify parents and guardians regarding student absences to meet district and state reporting requirements.
Operate the student attendance system and related software applications.
Maintain attendance records, logs, and documentation in compliance with district policies.
Prepare attendance reports, letters, and documentation related to student attendance.
Process absence documentation and resolve discrepancies in attendance records.
Provide attendance information to staff, parents, and outside agencies when appropriate.
Supervise office aides supporting attendance processes.
Participate in meetings and training sessions related to school operations.
Perform other related duties as assigned.

Job Requirements – Minimum Qualifications

Skills

Operating standard office equipment and student information systems
Preparing and maintaining accurate records
Managing clerical tasks and documentation

Knowledge

Attendance policies, regulations, and reporting requirements
Office procedures and administrative practices
Business telephone etiquette and communication practices

Abilities

Communicate effectively with students, staff, and parents
Maintain confidentiality of student information
Organize and maintain detailed records
Work collaboratively as part of a school office team
Manage multiple priorities and interruptions

Responsibility

Works under limited supervision following established procedures while maintaining student attendance records and supporting school administration.

Work Environment

Work is performed primarily in a school office environment with frequent interaction with students and staff.

Experience

Job-related experience is required.

Education

High school diploma or equivalent.

Required Testing

None specified.

Certificates and Licenses

None specified.

Continuing Education / Training

District-required annual training.

Clearances

Mandated reporter training
Criminal background check

Reporting Relationship

Reports to the assigned supervisor.

FLSA Status

Non-Exempt