Executive Director of Operations

Job Description

Qualifications:

1. Bachelor’s Degree in business administration, public administration, construction management, facilities management, or a related field.

2. Eight years of supervisory or management experience in complex maintenance, construction management, project management, or related field, supervising highly

technical areas of responsibility.

3. Other qualifications as the Superintendent and/or Board of Education may deem appropriate

In lieu of the above, any equivalent combination of education and experience

Reports to: Superintendent

Supervises: Technology and Maintenance Departments

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Manages and coordinates the scope of responsibility of the Plant Operations Department, including: Skilled Trades ( HVAC, electrical, plumbing, carpentry, and painting), Administrative Services (accounting, budgeting, construction project management, CADD operations, and work orders), Supplemental Services (custodial inspections, custodial training, custodial backup, grounds keeping, air quality and energy controls), Integrated Pest Management, and safety programs.
Develops and administers department budget; approves and coordinates departmental purchases.
Plans, develops, and executes programs to ensure efficient and effective plant operations, encompassing both short-term and long-range planning.
Oversees highly technical maintenance and repair of building systems and ensures the effective and efficient delivery of maintenance services.
Ensures timely responsiveness of maintenance services for all schools within the Clinton City Schools at all times, including nights and holidays.
Evaluates information, creates reports, compiles data, and maintains inventories and records of systems, including but not limited to school HVAC systems, drawings for building renovations, site data, Maintenance Department tools and equipment, vehicles, and other.
Conducts personnel administrative duties, including but not limited to personnel evaluations, hiring, terminating, and ensuring compliance with all Clinton City Schools policies and procedures.
Act as liaison with the Board, other divisions of the school system, and other agencies and organizations on matters related to facilities, construction management, transportation, child nutrition, and maintenance.
Prepare and deliver written and oral presentations on school system operations and related issues to the Board of Education, principals, parents, community groups; attend regular meetings of the Board; conduct staff meetings; attend other related meetings.
Assume a leadership role on the senior staff; assist with long-range strategic planning; assist with developing system-wide budgets, plans, policies, and activities; perform other duties assigned by the Superintendent.
Provide the Superintendent and the Board of Education with budget information regarding special projects.
Ensure compliance with all applicable laws, rules, regulations, policies, and procedures.
Public Relations & Media Management: Draft and distribute press releases, coordinate media interviews, and serve as the district's primary point of contact for news outlets.
Digital Communication Channels: Oversee and maintain the Clinton City Schools website, district mobile app, and official social media platforms (Facebook, Instagram, X/Twitter, YouTube).
Crisis Communication: Assist leadership in crafting and deploying timely emergency messaging and notifications via automated call/SMS/email systems (e.g., inclement weather, safety alerts).
Publications & Media Production: Design and publish district newsletters, brochures, annual reports, promotional materials, and event photography/videography.
Technology Support & Coordination: Assist with the deployment, maintenance, and troubleshooting of hardware (Chromebooks, laptops, interactive displays, printers) and software across school sites.
Network & System Administration: Collaborate with technical staff and external vendors to support network reliability, wireless connectivity, student information systems, and Google Workspace for Education.
Data Privacy & Cybersecurity: Ensure compliance with student privacy laws (FERPA, COPPA, CIPA) and educate staff and students on cybersecurity awareness and digital citizenship.
Instructional Technology Integration: Partner with educators to support the integration of digital tools, learning management systems, and emerging technologies into classroom instruction.
Performs other duties and responsibilities as requested by the Superintendent.

The above statements describe the general nature and level of work being performed by individuals assigned to this job. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so employed.

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to effectively manage and direct large, complex programs; supervise employees; and administer a budget.
Ability to provide leadership and evaluate new and existing programs.
Ability to create new programs or activities to improve overall operations and delivery of programs.
Considerable knowledge of local, state, and federal regulations; best practices for maintenance programs; safety regulations; and personnel practices.
Ability to maintain effective working relationships with principals, administrators, and others.
Ability to communicate clearly and concisely, both orally and in writing.
Thorough knowledge of principles, procedures, and practices of public school operations.
Thorough knowledge of federal, state, and local laws, rules, and regulations governing public school facilities.
Thorough knowledge of personnel and management principles, practices, and techniques as they relate to the administration of policy development, employee relations, and related services.
Compliance with confidentiality requirements and ethical guidelines for local, state, and federal laws, policies, and statutes.
Physical ability (able to exert up to 20 pounds of force occasionally) and dexterity to perform the duties and responsibilities of the job.

Terms of Employment: Twelve-month work year/At Will/FLSA Exempt