Administrative Assistant to the Assistant Superintendent for the 2026-2027 school year

Qualifications:

Demonstrated ability in secretarial skills and people skills.
Knowledge of basic office procedures, processes, and internal communications.
Knowledge of operation of office equipment, machines and computers.
Must be computer literate and have the ability to work with word processing, spreadsheets, and data bases.
Possess an associate degree or have five years of secretarial experience.
Alternatives to the above qualifications as the Board find appropriate and acceptable.

Reports to: Assistant Superintendent

Job Goal: To enhance the Business Office through demonstrated organizational, secretarial, and people skills.

Performance Responsibilities:

Assume all secretarial duties for the Assistant Superintendent.
Assume primary responsibility for Central Receiving.
Prepares purchase orders for staff and orders all requisition book items including supplies, equipment, textbooks, library books, periodicals, etc.
Checks in materials and notifies staff of their arrival.
Assumes responsibility for collecting textbook lists, and coordinate missing textbooks list for bookkeeper.
Shall assume responsibility for Activity Fund accounts:
- Assume responsibility for all tasks involved in depositing activity monies;
- Post receipts and expenditures to accounts;
- Assume responsibility for activity check requests;
- Balance accounts monthly and type report for the Board of Education and activity club sponsors;
- Set up new accounts and files for all checks and invoice payments;
- Prepare balance sheet and other reports for auditor.
Serves as contact person (when the Assistant Superintendent is not available) for building rental and any building use after 4:00 p.m.
Completes Department of Public Aid and Social Security forms.
Assists the Bookkeeper on an as-needed basis.
Assume responsibility for keeping school inventory updated.
Assume billing for the Transportation Co-Op.
Other duties as assigned. May include recording secretarial duties for the Board of Education.
Shall serve as recording secretary for board meetings, prepare minutes, and post minutes on web site when approved.
Coordinate MPR usage and the main school calendar on the WCHS

Terms of Employment: 232 days, Hourly rate: $21.00 - $26.00 (rate commensurate with experience). Hours to be set by the Assistant Superintendent.

Benefits include health/dental/vision insurance, employer paid life insurance, 13 sick days, 2 personal days, & 10 vacation days.

Evaluation: Performance of this job will be evaluated annually by the Assistant Superintendent in accordance with the Board’s policy on Evaluation of Non-Certified Personnel.

Adopted: December 5, 1994

Revised: February 9, 1998; July 10, 2000, April 16, 2012, April 16, 2012; April 20, 2015 District #308 Washington, IL