CLASS TITLE: SCHOOL SECRETARY I - ELEMENTARY

BASIC FUNCTION:

Perform a wide variety of clerical and secretarial duties to coordinate school office activities

and assist the Principal in routine administrative tasks and coordinate school office activities;

perform public relations and communications services for the Principal.

DISTINGUISHING CHARACTERISTICS:

School Secretary I - Elementary incumbents perform a variety of clerical and secretarial

duties in a small to medium-sized school. School Secretary II - Elementary incumbents perform

a variety of clerical and secretarial duties in a large elementary school with a larger number of

faculty, student body enrollment and educational programs.

REPRESENTATIVE DUTIES:

• Coordinate a variety of office activities to assist the Principal with administrative tasks;

prepare and accurately maintain a variety of reports, records and files relating to

students, staff, budgets, operations and activities.

• Serve as secretary to the Principal; compose routine correspondence independently;

prepare, type and distribute communications and minutes of meetings; schedule

appointments and meetings as requested; receive, open and route mail.

• Train and provide work direction to clerical personnel and student workers as assigned;

monitor workflow and adjust duties to complete assignments in a timely manner as

assigned.

• Provide information concerning school policies, procedures, actions, activities and

schedules as appropriate; maintain school calendar and serve as a coordinator of

events.

• Collect, compile, organize and record a variety of data related to attendance, enrollment,

personnel, payroll, equipment inventory and student activities; prepare and maintain

related records, files and logs.

• Collect and account for monies collected in conjunction with school activities; secure

monies and process according to established procedures.

• Administer first aid to ill and injured students; contact the nurse, parents or public safety

agencies as appropriate.

• Register, release or transfer students; complete enrollment information and database.

• Operate a variety of business equipment including typewriter, calculator, copiers,

computer equipment and other school office machines.

• Requisition, receive, store and distribute supplies and office materials; maintain materials

and equipment inventory as assigned.

• Provide clerical assistance to faculty and staff as needed.

• Orient new and substitute teachers; provide directions, keys and instructional materials.

• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.

• Record-keeping techniques.

• Health and safety regulations.

• Correct English usage, grammar, spelling, punctuation and vocabulary.

• Oral and written communication skills.

• Interpersonal skills using tact, patience and courtesy.

• Telephone techniques and etiquette.

• Basic first aid techniques.

• Operation of standard office machines including computer equipment.

ABILITY TO:

• Perform a wide variety of clerical and secretarial duties to coordinate school office

activities and assist the Principal in a variety of administrative tasks.

• Perform public relations and communications services for the Principal.

• Add, subtract, multiply and divide quickly and accurately.

• Understand and follow oral and written directions.

• Compose correspondence independently.

• Complete work with many interruptions.

• Type at an acceptable rate of speed.

• Work independently with little direction.

• Establish and maintain cooperative and effective working relationships with others.

• Learn, interpret, apply and explain rules, regulations, policies and procedures.

• Operate a variety of office machines including typewriter, computer terminal, calculator

and copiers.

• Understand and work within scope of authority.

• Maintain good public relations with students, parents, teachers and the public.

• Meet schedules and timelines.

• Plan and organize work.

• Train and provide work direction to others.

• Compile and maintain accurate records and prepare reports.

• Work confidentially with discretion.

• Communicate effectively both orally and in writing.

• Administer first aid to ill or injured students.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated

progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly

responsible clerical and secretarial experience involving frequent contact with the public.