Program Support Secretary - PART TIME

Location: Payette School District
Position Type: Classified
Position Title: Program Support Secretary
Salary Schedule Classification: Building/Registrar Secretary
Work Schedule: part-time actual schedule to be determined by district needs

Position Summary

The Office Clerk provides routine clerical support to assist with the day-to-day operation of the office. Primary responsibilities include answering and directing telephone calls, scheduling appointments, filing documents, assisting with the transfer of student records, and accessing student information as needed to complete assigned tasks.

This is an entry-level position with routine duties performed according to established procedures and under the direction of the administrative staff.

Essential Duties and Responsibilities

Answer incoming telephone calls and direct callers to the appropriate staff member.
Take and relay telephone messages.
Schedule appointments as directed.
File and organize documents.
Copy, scan, and prepare documents as needed.
Request student records from other schools using established procedures.
Prepare and send student records to other schools as directed.
Receive and file incoming student records.
Prepare envelopes, mail, and other routine correspondence for distribution.
Maintain confidentiality of student and school information.
Provide basic assistance to students, parents, staff, and visitors.
Complete other routine clerical tasks as assigned.

Qualifications

High school diploma or equivalent.
Basic computer skills.
Basic experience with email, word processing, and electronic records is helpful.
Ability to communicate clearly and courteously in person and by telephone.
Ability to follow written and verbal directions.
Ability to organize and file documents accurately.
Ability to maintain confidentiality.
Dependable and able to complete routine assigned tasks.

Skills and Abilities

The successful employee should be able to:

Provide friendly and professional customer service.
Follow established office procedures.
Complete routine tasks accurately.
Keep documents and files organized.
Use office equipment such as a telephone, computer, copier/scanner.
Ask questions or seek assistance when unsure how to complete a task.
Work cooperatively with other school employees.

Physical Requirements

The position involves typical office activities, including sitting, standing, using a computer and telephone, filing documents, and occasionally lifting or carrying routine office materials.

Terms of Employment

Salary in accordance with the Payette School District classified salary schedule
Employment is contingent upon successful completion of:
- Criminal background check
- Fingerprinting
- Required district training

Equal Opportunity Employer

Payette School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, disability, age, or any other protected status in accordance with applicable law. Position open until filled. All recommendations for hire are tentative offers. Employment is contingent upon board approval and successful completion of a federal background check and drug-free workplace pre-employment screening (if required for the position). Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code, may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code, shall not be hired. Regular attendance is an essential function of this position.