Title:

School Secretary .5 FTE (Elementary, Community, and Middle School)

Work Unit:

School Site

Reports To:

Principal

Contract Length:

10 months

Pay Schedule:

Secretarial/Clerical

Overtime Status:

Exempt

Hours:

8 hours/day

Union Status:

NEA

Licensure:

None

All positions with Santa Fe Public Schools require a post-offer/pre-employment background check. Some positions have additional requirements established by Federal or State Rules and Regulations.

General Function:

Under direction, performs various clerical, secretarial, and other minor administrative functions required to operate school sites and other instructional programs; performs other related duties as required.

Education/Training/Experience

(Basic minimum requirements are subject to change from time to time to meet the needs of the District.)

Minimum: High school graduate or equivalent. Five years of previous secretarial/administrative experience. Calmly handles stressful situations. Maintains confidentiality of personnel and student matters.

Preferred: Bilingual in English/Spanish

Knowledge/Skills and Abilities:

Demonstrated knowledge of various routine tasks, duties, and procedures and the ability to follow specific instructions with little or no previous experience. Ability to exercise considerable and sound judgment. Willingness to improve competency by periodically participating in some form of professional growth and to remain current with the latest developments in the profession. Ability to deal with various ethnic groups. Strong organization, communication, and interpersonal skills. Ability to establish and maintain effective relationships with students, peers and parents. Must have skills in oral and written communication. Needs the ability to perform duties with awareness of all District requirements and Board of Education policies. Able to work collaboratively to achieve the school's and the District's overall goals.

Essential Job Functions

All functions are performed in accordance with established policies, procedures, safety and environmental regulations, and facility and computer security policies and procedures. Functions are subject to change from time to time to meet the needs of the organization. Current essential functions include the following:

1. Administers first aid and prescription medications to students (under the direction of a health care professional) to provide emergency or necessary care by district, state and federal requirements (by assignment)

2. Collects payments for fines, fees, and fundraising to deposit in proper district accounts.

3. Compiles data from various sources (e.g., student information, time sheets, calendars, expenditures/budget, newsletters, staff attendance records, substitute logs, etc.) to comply with financial, legal, and/or administrative requirements.

4. Composes various documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.

5. Coordinates various programs and/or activities (e.g., conference room usage, meetings, site in-service day activities, workshops, travel, accommodations, etc.) to ensure the availability of facilities and/or equipment and deliver services in conformance with established guidelines.

6. Maintains manual and electronic documents, files, and records (e.g. student enrollment/withdrawal information, emergency cards, discipline referral information, attendance records, facility use, contracts, timesheets, keys, security cards, work orders, etc.) to provide up-to-date reference and audit trail.

7. Monitors assigned activities and/or program components (e.g. school site budget, account expenditures, purchase order documentation, account balances, grants, etc.) to ensure compliance with financial, legal and/or administrative requirements (by assignment)

8. Monitors students referred for illness, discipline, etc., to ensure their safety and welfare.

9. Participates in meetings, workshops and seminars as assigned to convey and/or gather information required to perform functions.

10. Processes documents and materials (e.g. requests for field trip transportation, enrollment/withdrawal, daily attendance, report cards, discipline referrals, homeroom assignments, etc.) for the purpose of disseminating information to appropriate parties

11. Respond to inquiries from various internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among departments and/or providing direction as may be required.

12. Supports assigned administrative personnel to assist with administrative functions.

13. Other duties as assigned

Salary Range:

Based on education and experience.

$37,200 - $40,400+

Resources Used in Performing Job Include (but are not limited to):

Various instructional materials and resources, including electronic/digital equipment.

Physical/Cognitive Requirements:

Regularly required to stand; move throughout the room and/or facility; communicate verbally and electronically; use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms. Frequently required to stoop, kneel, crouch, and/or crawl. Occasionally required to sit, climb, and balance, and drive. Regularly required to lift or exert force of up to 25 pounds; frequently required to lift or exert force of up to 50 pounds; and occasionally required to lift or exert force of up to 100 pounds. Specific vision abilities required include close vision, distance vision, color vision and the ability to adjust focus.

Environmental Conditions:

The noise level is usually moderate. It is occasionally exposed to outdoor weather conditions and occasionally required to travel to other facilities within the District.

Personal Accountability:

1. Demonstrates reliability as evidenced by attendance records and punctuality

2. Properly notifies supervisor and/or designee of absences or tardiness

3. Begins and completes work within the allotted time

4. Consistently appears in attire appropriate to the work environment

5. Demonstrates skill in using equipment, including its capabilities, limitations, and appropriate/special applications.

6. Protects the District’s resources through appropriate and careful use of supplies and equipment

7. Utilizes appropriate body mechanics to prevent muscle strain/injury.

Santa Fe Public Schools does not discriminate on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, disability, age, veteran status, medical/genetic information, or any other characteristic protected by law.

2026-2027 SY: Secretary (0.50 FTE)