Tittle:

Human Resources Department

Work Unit:

Human Resources Department

Reports To:

Executive Director of Human Resources

Contract Length:

12 month

Pay Schedule:

Human Resources - Specialist

Overtime Status:

Exempt

Hours:

40 hours per week

Union Status:

Non-Union Confidential

Licensure:

N/A

Note: All positions with Santa Fe Public Schools require a post-offer/pre-employment background check. Some positions have additional requirements as established by federal or state rules and regulations.

General Function:

Responsible for a full range of complex duties in support of labor and employee relations activities, programs, and initiatives. Performs both hands-on and strategic roles as the point-of-contact for labor relations policy, staffing, contracts, and procedural issues. Each specialist is responsible for working closely with an assigned number of specific schools/departments in an effort to resolve their concerns and issues.

Education/Training/Experience

Minimum: Bachelor’s degree in Human Resources, Public Administration, Business Administration, Education, or a related field. Three years of Human Resources experience. A combination of education and directly relevant experience may be considered in lieu of the bachelor’s degree requirement at the discretion of the district. Candidates with significant, high-quality experience in school-based or public sector HR roles are strongly encouraged to apply.

Preferred: Master’s degree in Human Resources or related field. SHRM-CP and SHRM-SCP. Public school professional support experienced in conducting workplace investigations, employee relations, interpreting and applying collective bargaining agreements, and Bilingual: Spanish-English.

Knowledge/Skills and Abilities:

Ability to interpret and determine how to apply school district policies, state statutes, collective bargaining agreements, and department policies related to potentially sensitive staffing and personnel issues. Professional, diplomatic, and capable of handling confidential and sensitive issues with discretion. Assess operational requirements and plan and organize workflow patterns and schedules. Strong working knowledge of New Mexico Public Education Department (NMPED) licensure rules, NMAA, and HR compliance requirements. Knowledge of federal and state employment laws, including FMLA, FSLA, ADA, Title IX, and the New Mexico School Personnel Act. Strong interviewing, documentation, and investigative skills. Excellent written and oral communication skills, particularly in handling complex or high-risk employee matters. Ability to interact with a variety of individuals and personalities. Ability to influence others to change positions or to adopt a specific point of view. Ability to maintain effective working relationships with the public, staff, and school communities. Ability to prioritize, multitask, and work under pressure.

Essential Job Functions

Performs all functions in accordance with established policies, procedures, safety and environmental regulations, facility, and computer security policies and procedures. Functions are subject to change from time to time to meet the needs of the organization. Current essential responsibilities include, but are not limited to the following:

1. Collaborates with business services on budget allocations.

2. Salary schedule analysis and placement based upon transcript analysis, compensation tables, salary ranges, and other documentation.

3. Processes, generates, completes, and/or monitors personnel changes using District HRIS: ensures all requests are fulfilled appropriately and in a timely fashion by following up directly with schools, employees, or programs.

4. Provides routine information, explains policies and procedures, and offers alternative solutions when appropriate.

5. Advises and counsels on employee corrective action. Develops intervention strategies to deal with recurring problems and issues.

6. Prepares documents, forms, and correspondence to appropriate personnel and organizations.

7. Coordinates resolution of personnel policy or procedural-related problems by response or referral.

8. Reviews licensure requirements and supporting educator advancement.

9. Provides NOVA (STARS) support to clear licensure discrepancies and other state data information in HRIS to ensure the District complies with PED regulations.

10. Supports employees with license extensions, waivers, and other license-related issues.

11. Interprets and applies collective bargaining agreements and district policy.

12. Investigates employee misconduct, may attend disciplinary hearings, advises principals, assists with the preparation of documentation for files, and prepares investigative summaries of findings.

13. Provides timely follow-up to all parties involved in personnel matters and closes them out in an efficient and effective manner.

14. May specialize in an area of Human Resources or serve on District committees, i.e., New Teacher Institute, CBA negotiations, Emergency Preparedness, or Orientation.

15. Participates in meetings, including staff, administrative, school district, state, and others as needed.

16. Performs other related duties as assigned.

Salary Range:

$60,000 - $73,000+ Medical, dental, and vision benefits are available to full and part-time employees who work a minimum of 20 hours per week.

Resources Used in Performing the Job Include (but are not limited to):

Standard office equipment and software platforms such as Microsoft Office (Word, Excel, PowerPoint) and the Google Suite. Computer software, including the applicant tracking system and HRIS system, to support recruiting and retention efforts. Personal vehicle to travel to schools and other District buildings.

Physical/Cognitive Requirements:

Must have the ability to sit at a desk or computer and use a telephone for long periods during the day. Communicates verbally and electronically. Requires excellent interpersonal skills to deal with calls both inside and outside of the District. Manual dexterity to operate computers and other office equipment. Requires light physical exertion, including some walking, bending, and reaching. The environment may be hectic with constant ringing of telephones and frequent interruptions. Specific vision abilities required include close vision, distance vision, color vision, and the ability to adjust focus. Must possess and maintain a valid driver’s license and private automobile. Overtime work may be required.

Environmental Conditions:

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, and reaching may be required. Many interruptions all day. Most work is performed indoors, with some driving involved, traveling from site to site.

Personal Accountability:

Demonstrates reliability as evidenced by attendance records and punctuality.
Properly notifies supervisor and/or designee of absences or tardiness.
Begins and completes work within the allotted time.
Consistently appears in attire appropriate to the work environment.
Demonstrates skill in the use of equipment, including its capabilities, limitations, and appropriate/ special application.
Protects the District’s resources through appropriate and careful use of supplies and equipment.
Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.

Santa Fe Public Schools does not discriminate based on race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, disability, age, veteran status, medical/genetic information, or any other characteristic protected by law.

2025-2026 SY: Specialist - Human Resources Department