Summary:
We are seeking a highly organized and detail-oriented individual to join our team as a Secretary. This full-time position is essential to ensuring the smooth operation in our schools. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently. This role requires a strong commitment to providing administrative support to various departments and contributing to a positive work environment.

Responsibilities:

Answer and direct phone calls, taking messages as necessary.
Greet and assist visitors, ensuring a welcoming environment.
Manage and maintain schedules, including booking appointments and coordinating meetings.
Prepare and distribute correspondence, reports, and documents as needed.
Maintain organized filing systems for both electronic and paper documents.
Assist in the preparation of presentations and other materials for meetings.
Handle incoming and outgoing mail and packages.
Support various departments with administrative tasks, including data entry and record keeping.
Maintain office supplies inventory and place orders when necessary.
Perform other related duties as assigned to support the team.

Requirements:

High school diploma or equivalent; additional certification in office administration is a plus.
Proven experience as a secretary or in a similar administrative role.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
Strong organizational skills with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Attention to detail and problem-solving abilities.
Ability to work independently and as part of a team.
Strong interpersonal skills and a customer-oriented approach.
Flexibility to adapt to changing priorities and deadlines.

Hours:
8:15am - 4:15pm

Mountain View Elementary - 210 Secretary II