Manager, Purchasing

Please Provide:
Cover Letter
Resume
Three Letters of Recommendation

Position Overview

The Manager, Purchasing supports district purchasing operations by administering procurement processes, managing vendor relationships, overseeing purchasing documentation, establishing standard operating procedures, and ensuring full compliance with purchasing policies and regulatory requirements.

Key Responsibilities

Administer, create, manage, and post procurement processes and documents (including RFP, IFB, RFSQ, etc.) and contracts, including preparing specifications, evaluating bids, and recommending vendors.
Fulfill purchasing-related GRAMA requests.
Establish, maintain, and keep current standard operating procedures for the purchasing department while ensuring understanding and compliance with purchasing policies and internal control procedures throughout the department.
Develop and oversee effective purchasing, strategic sourcing, bidding, negotiation, and contracting processes and systems to ensure cost-effective, timely contracting with trade partners while maintaining high construction quality standards.
Draft, negotiate, and manage contracts, trade partner/vendor agreements, and business partner relations to resolve purchasing issues and maintain regulatory compliance.
Compile purchasing data from vendors, staff, and public agencies to ensure compliance with financial procedures and state purchasing regulations.
Issue purchase orders in accordance with district procurement procedures and oversee requisition processes for supplies, equipment, construction projects, and services.
Maintain purchasing records including vendor files, bids, contracts, standard operating procedures, and purchasing documentation.
Manage district cell phone program including device distribution, billing monitoring, and contract renewals.
Prepare written reports, financial documentation, and strategic analyses related to purchasing activities.
Present information, deliver training, and provide customer service on purchasing procedures to district personnel and trade partners.
Respond to inquiries from staff, vendors, trade partners, and auditors regarding purchasing processes, contract status, and bidding guidelines.
Participate in meetings, workshops, and training sessions related to purchasing, construction industry standards, and district operations.
Follow company expectations and policies on bidding processes, trade partner/vendor selection, business partner relations, and national accounts.
Perform other related duties as assigned.

Job Requirements – Minimum Qualifications

Skills

Planning and managing purchasing and project management initiatives
Budgeting and financial management
Strong negotiation skills and strategic sourcing
Excellent communication, customer service, and strong leadership skills
Strong relationship skills and vendor management
Ability to manage time, organize, and multitask
Strong planning and problem-solving skills
Operating office equipment, procurement software and tools, and the Google platform

Knowledge

Federal and state purchasing regulations, and knowledge of the Utah State procurement code
Budget management, financial background, and accounting principles
Procurement policies, contract writing, and contract administration
Familiarity with the construction industry, bidding processes, and trade partner selection
Establishment and compliance of standard operating procedures for purchasing departments

Abilities

Communicate effectively with vendors, trade partners, and staff
Manage multiple projects, priorities, and time efficiently
Maintain confidentiality and professional relationships
Analyze purchasing data, solve problems, and recommend solutions

Responsibility

Works under limited supervision while directing purchasing activities and monitoring procurement processes.

Work Environment

Work is performed primarily in an office environment with occasional familiarity/interaction with construction industry environments.

Experience

3–5 years in purchasing or specialized procurement (preferred).

Education

Community college or vocational school degree in a job-related area (preferred).

Required Testing

None specified.

Certificates and Licenses

CPPB & CPP (preferred)

Continuing Education / Training

Monthly state

Monthy EdPAC Committee

Annual state purchasing

Clearances

Mandated Reporter Training
Criminal Background / Fingerprinting Check

Reporting Relationship

Reports to the assigned supervisor.

FLSA Status

Exempt