Our secretary provides assistance to the building staff, students, parents, and public to ensure efficient and effective operation of the building. This position primarily follows with school calendar with a few additional weeks of responsibility. This position will be a receptionist, assist in coordinating substitutes and publish communications (social, website, and newsletters).

A Day in the Life:

Assist and relieve Administrative supervisors of paperwork so that they may devote maximum attention to the central needs of educational administration.
Communicate with students, parents, community and staff to ensure distribution of accurate information, frequently utilizing email, electronic newsletters, and social media.
Complete reports and related paperwork necessary for the efficient operation of special education programs and to comply with building and district policies.
Update and maintain forms to be used by the building staff, students, and parents.
Maintain a building calendar of events/meetings.
Work with teachers and administrators to keep accurate records of attendance and discipline.
Enter attendance for Nurse’s Office, field trips, substitute teachers, school activities and doctor’s visits so that effective communication occurs.
Update attendance records based on parent messages.
Data entry.
Speak with parents regarding attendance in order to maintain accurate records.
Operate and maintain office equipment and machines, including but not limited to, door buzzer, computer, copy machine, intercom, district radio, and telephone.
Print out Administrator’s reports for use by Administrators.
Maintain copiers in working condition and arrange for service and upkeep to keep copiers functioning properly.
Assist with preparation of printed materials for parent/teacher conferences for effective running of conferences.
Maintain a regular filing system and processes incoming correspondence for student files to meet local, state, and federal guidelines.
Update and maintain forms.
Collate and assemble printed materials.
Verify clearance to be in the building or initiate a background check on the visitor.
Provides clerical support to other staff members.
Maintain confidentiality as appropriate in order to comply with district, state and federal laws.
Perform other duties as assigned for the purpose of ensuring the efficient and effective functioning of the school.

Perks of Working for Maize USD 266

School schedule – work when students are in session along with a couple of additional weeks
Holidays off – enjoy a week at Thanksgiving, two weeks around Christmas, and Spring Break
Paid Leave –12 sick days and 4 personal days a year
Benefits – subsidized health benefits along with a variety of other benefits
Retirement - KPERS retirement plan

Profile of a Successful Candidate

Has strong computer and office skills.
People skills are important, as well as a positive attitude and good oral/written communication.
Ability to multi-task.
Ability to work well with others.
Has a high school diploma.
Office experience is recommended.
Must have a cleared background check and current TB skin test.

Environment

Can be a stressful mental environment while working with frequent interruptions.
Generally the job requires 90% sitting and 10% standing/walking.
Occasional lifting of boxes, as well as carrying, pushing, pulling, stooping, kneeling, and crouching. Fine finger dexterity is used.

School Secretary (MMS)