Our Psychologist Secretary provides secretarial support to psychologists, establishes and maintains records, compiles and distributes materials and reports, and responds to inquiries from a variety of internal and external sources.

Full-time and part-time opportunities.

A Day in the Life

Attends a variety of meetings for the purpose of conveying and gathering information required to perform functions.
Compiles data for the purpose of preparing reports or processing requests.
Coordinates assigned projects and activities and completes activities and delivery of services in a timely fashion.
Maintains inventory of office supplies and materials.
Maintains a variety of documents and files such as referrals and student records ensuring information and historical references are maintained in accordance with established administrative guidelines and legal requirements.
Prepares a variety of correspondence, reports and other materials for the purpose of documenting activities, providing written reference, and conveying information.
Processes a variety of documents and materials to provide information, facilitate communication and provide direction.
Responds to inquiries from a variety of parties for the purpose of providing information, facilitating communication among parties, and providing direction.
Schedules activities, appointments and meetings for psychologists.
Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

Successful Candidates

Maintain moderately complex filing and record keeping systems, including computerized information systems.
Are proficient with spreadsheet, word processing and database program
Have high accuracy & attention to detail
Have the ability to apply a variety of instructions/policies/procedures/practices in written or oral form
Have the ability to write reports, business correspondence, and procedure manuals
Have the ability to calculate percentages, proportions, averages, and other concepts of basic algebra
Have strong organizational skills
Are skilled in business telephone and face-to-face etiquette
Are reflective and responsive to suggestions
Have excellent communication skills
Have the ability to work with frequent interruptions

Education, Certification

High School Diploma

Experience

Job related experience is desired

Our Working Environment

This position generally requires 90% sitting, 5% standing, and 5% walking.
Work is generally performed in an office environment.
Must be able to deal with interruptions and meet deadlines.
Fine finger dexterity is required.
Requires some lifting of up to 20 pounds.

Secretary - School Psychology