Secretary to the Food Services Department is needed starting June 29, 2026.

This is a Class 4 - 12 month position in the secretarial bargaining unit.

Salary and benefits are per contract.

Interested applicants must apply online through this job posting in order to be considered for the position.

No phone calls please.

SUMMARY/GOAL OF POSITION:

This is a professional, skilled administrative/secretarial position to support the Director of Food Services and the Food Service Department. This position requires an independent workflow while performing duties of a varied and responsible nature, requiring accuracy, good judgment, confidentiality, problem-solving, and organization. Must demonstrate the ability to collaborate well with people under pressure. Must be able to coordinate all clerical and financial activities for the Food Service Department. Provides training and technical computer assistance to department staff.

ESSENTIAL TASKS OF THE POSITION:

Plans, organizes, and sets priorities on work and works independently.
Interprets, explains, and applies written and oral instructions, procedures, and regulations.
Creates outgoing correspondence, including letters and forms for the School Nutrition Program.
Maintains accurate systems for purchasing, department records, supplies and employee information.
Relays messages and instructions to staff and vendors either by phone, email or voicemail.
Heavy bookkeeping and accounting for all food, supplies, payroll, and Food Service financial reports.
Enters food orders, checks for accuracy, and transmits orders.
Assists with tracking department funds and purchases, ensuring compliance of department records with mandated requirements.
Performs general office /receptionist duties including: answering telephones, filing data input, bank deposits, processing of meal applications and direct certification.
Updates computer information, meal applications, and direct certification information.
Establishes a good relationship with all staff, school staff, students, parents, central office staff, vendors, and administrators.
Participates in all training and meetings, as well as completes all necessary hours of continued education required by state and federal programs each year.
Follows all department policies, procedures, supervisor’s instructions, Connecticut Department of Education regulations, National School Lunch Program, and School Breakfast Program regulations.
Provides training and technical assistance with numerous software applications
Performs other tasks related to the position as assigned.

RESPONSIBILITIES:

FINANCIALS -Accounts for Payroll, Food, Paper & Other Supplies in QuickBooks, Audits, Spreadsheets, Bid/RFP Purchasing Documents
PERSONNEL RECORDS – Hiring, Attendance, Overtime, Discipline Files
COMPLIANCE - USDA and Connecticut State Department of Education requirements
SOFTWARE -Alio, Kronos Timekeeping, LINQ POS, Student Data Management, Meal Application Processing, Item Management, Purchasing, Inventory, HealthePro Menu Planning & Production,Copiers, School Files, Mail Room, Mail, Staff Communications, Kronos, Job Postings,

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to analyze data and problem-solve
Ability to interpret and analyze inventory reports to identify trends
Ability to demonstrate positive, growth mindset with strong attention to customer service, ability to nurture relationships, and ability to foster a positive working environment
Ability to collect, process, and maintain confidential data related to department staff and students' meal application processing
Ability to anticipate needs, problem solve, and organize work to find efficiencies as well as to find opportunities for process improvements
Knowledge of school district operations in relation to department operations
Ability to accurately record- keep and account for revenue and expenses
Ability to promote public relations and to deal tactfully and diplomatically with people
Ability to plan, organize, and set priorities on work and to work independently
Ability to keep information confidential and maintain an ethical attitude
Ability to work under pressure, meet short deadlines, and shift suddenly to new tasks when priorities change
Ability to concentrate on accuracy of details.
Ability to prepare complex reports on own initiative or as directed
Judgment as to when to act independently and when to refer situations to supervisor

TRAINING AND EXPERIENCE:

High school diploma or other equivalent
Five (5) years of proven experience in an administrative assistant-level position
Highly proficient computer skills, including, but not limited to Google Suite (Calendar, Drive, Docs, Sheets, Slides, etc.) and Microsoft Office Suite (WORD, EXCEL, PowerPoint, etc.), and other software program technologies
Strong math and organizational skills
Efficient time management
Able to take on many tasks at once and prioritize them by importance and relevance

LICENSES AND CERTIFICATION: None required

WORK YEAR: Per Union Contract

*The above description covers the principal duties and responsibilities of the job. The description should not, however, be construed as a complete listing of all duties, or as a contract. In all cases, these relationships, functions, and their applications are subject to change by the Superintendent of Schools.

Secretary - Food Services