Title: Administrative Assistant - Level 2
Department: Counseling
Assignment: Admin Assistant 10 month
FLSA Status: Non-Exempt
Reports To: Office Manager and Department Chair
Location: Deerfield High School
Starting Pay: $23.34 per hour (26-27 school year)

Summary:

The Administrative Assistant works with the Counseling Department Chair and/or the Office Manager to meet the administrative and clerical needs of staff, students, and community.

Qualifications:

High School Diploma or GED, required
Bachelors or Associates Degree, preferred
Minimum of 3 years of relevant work experience supporting administrative/executive level staff in professional or school setting
Bilingual preferred, Spanish
Possess outstanding organizational and time-management skills, ability to set and meet deadlines.

Essential Functions:

The criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position.

Provide administrative support for Department Chair and counseling department staff
Provide backup support for the Administrative Assistant for other departments
Work with department staff to meet the needs of students, staff, and community;
Manage calendars and schedule meetings for the Department Chair and department staff
Provide coding for Counselors and Social Workers
Work on several financial aspects, such as monitor budget accounts, reconcile credit card statements, etc
Work collaboratively and independently on specific projects (some examples, but not limited to)
- Assist with Warrior Welcome (evening program)
- Registration packet for transfer students
- Star Testing
Interact with students on issues ranging from requests for appointments to crisis situations
Support department specific tasks, events, assessments, etc as directed by the Department Chair

Language Skills

Communicates clearly both in oral and written format with all constituents of the District 113 community. Effectively present information and respond to questions from constituency groups. Apply knowledge of current research and theory in a specific field. Establish and maintain effective and collaborative working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies.

Mathematical and Technical Skills

Calculate figures, estimates, proportions, percentages, and cost projections. Apply concepts of basic algebra and geometry. Strong technology skills, including standard Microsoft Office suite / Google Workspace, Skyward, Infinite Campus, Blackboard, along with other software systems as needed.

Reasoning Ability

Define problems, collect and organize complex data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables. Exercise initiative, independent judgment, and discretion.

Contacts Outside Your Own Department:

Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, parents/guardians, students, and the community.

Physical and Mental Demands:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell.
The employee is regularly required to communicate with staff and others.
The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls.
The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,depth perception and ability to adjust focus.
Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands which include managing multiple tasks, setting priorities, and working on time-sensitive projects with tight deadlines.

Working Conditions:

In the work environment, this role is regularly exposed to office environmental conditions.
The noise level in the work environment is usually moderate with regular exposure to loud classrooms, hallways, cafeterias or sports venues.
The employee is regularly required to meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people.
The employee is frequently required to work irregular or extended work hours, which may include evenings or weekends.

Safety:

As a part of the District workforce, this role is responsible for being aware of, modeling and contributing to the maintenance and implementation of all District safety policies and procedures. The role positively contributes to the safety, well-being and work output of students.

Required to:

Use good safety awareness and judgment
Follow policies
Report potentially unsafe conditions
Follow manufacturer safety instructions when using equipment
Follow agency ergonomic policies and procedures

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Administrative Assistant (Counseling) - Level 2