District Office Administrative Assistant (11-Month Position)

Position Type: Classified Support Staff
Contract Length: 230 days
Official Start Date: July 1, 2026

Position Summary

The District Office Secretary provides clerical, organizational, and administrative support to district leadership, staff, students, and families. This position requires professionalism, confidentiality, strong attention to detail, and the ability to manage multiple priorities while supporting daily district operations and cross-departmental functions.

Key Responsibilities

General Responsibilities
- Serve as the primary point of contact by answering and routing phone calls, greeting all visitors, responding to general inquiries, and ensuring visitors are directed to the appropriate location
- Prepare and manage discipline letters
- Conduct and track background checks
- Schedule and coordinate annual district scanning and shredding
- Coordinate district ordering and inventory for office supplies, paper, business cards, name plates, and related items
- Manage visitor access at the south entrance using the door security system
- Order flowers or send cards for staff experiencing life-changing events
- Communicate relevant compliance and safety information to appropriate staff
Support Payroll Specialist and Business Manager as needed, including:
- Assisting with payroll-related tasks
- Entering manual payroll data when necessary
- Entering new staff information into SUI, as appropriate
Student Services Support
- Verify residency for incoming kindergarten students
- Verify residency for incoming new students
- Option enrollment and coordination

Qualifications

High school diploma required; post-secondary coursework or degree preferred
Notary certification required or willingness to obtain certification upon hire
Prior administrative or office experience, preferably in a secondary school educational setting
Strong organizational, communication, and interpersonal skills
Proficiency with office technology and software systems
Ability to work independently and collaboratively
Demonstrated professionalism and discretion

Compensation & Benefits

Salary: $40,000 – $44,000 annually (based on experience)
Insurance: Single medical insurance paid by the district
Leave Benefits:
- Eight (8) days of sick leave
- Two (2) days of bereavement

Application Process

Applications will be reviewed on an ongoing basis and until the position is filled. Interested candidates are encouraged to apply as soon as possible.

11-Month District Office Administrative Assistant