Primary Purpose:

Under direct supervision, provide reception and clerical assistance for the efficient operation of the campus office. Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data and other duties as assigned. Enroll and withdraw students and maintain student files in the absence of the Principal’s Secretary.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Effective organization, communication and interpersonal skills

Ability to follow oral and written instructions

Ability to operate multi-line phone system

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Experience:

Clerical experience in office setting preferred

Major Responsibilities and Duties:

Reception and Phones

Receive and direct incoming calls, take reliable messages and route to appropriate staff.
Greet and direct campus visitors.
Assist parent in checking students in and out of school.
Receive, sort and distribute mail, messages, documents and other deliveries.
Asst with the receipt and distribution of student materials, including homework requests.
Maintain visitor log and issue visitor passes.

Records and Reports

Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
Maintain student records and process requests for student information and transcripts as needed. Process new student records, including requesting transcripts and records from other schools. (Elementary, Intermediate and Jr. High only).
Assist parents, students, and faculty with questions regarding student attendance.
Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator. Assist Assistant Principal in filing truancy paperwork.
Compile, maintain, file, and distribute all reports, records, and other documents including attendance reports, class or personnel rosters, end of semester reports or other reports as required following established procedures.

Other

Assist in campus office as needed including preparation of materials for mailing, including preparing labels, stuffing envelopes, etc. and clerical assistance.
Maintain confidentiality.
Other duties as assigned by the Campus Principal.

Supervisory Responsibilities:

Supervise and oversee student aides assigned to the office.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 25 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Attendance Secretary/Adm Asst.