The position for a Personnel Coordinator - Certification and Policy Compliance will be available immediately at East Central ISD. All individuals (district employees included) who are interested in this position must apply online through Frontline via the district website. The deadline for submitting an application is 4:00 pm., May 22, 2025, or until the position is filled.

PRIMARY PURPOSE: Coordinate planning, organizing, and monitoring the day-to-day personnel functions, as well as develop and maintain personnel processing functions including credentialing and records management.

MAJOR RESPONSIBILITIES AND DUTIES:

Collaborate with the Personnel Coordinator of Strategic Staffing with the recruitment of staff and interviewing of candidates for available positions, including attending job fairs, Handshake, and other avenues of recruitment
Assist with Teacher Incentive Allotment.
Oversee the system of initial onboarding for new employees
Coordinate and maintain the Personnel Department’s Continuous Growth process in collaboration with department leaders
Responsible for District Employee Handbook and Hiring Management Handbook to include revisions
Coordinate the District management of the Safe Schools/Vector platform
Serve as a hearing officer for employee complaints and grievances and provide response
Oversee the appropriate certification and licensure requirements for teacher assignments according to SBEC assignment criteria
Collaborate with SBEC to request permits and certificates for teachers and paraprofessionals, monitor permit status, and upload employment information
Responsible for the accurate tracking of certification, testing, and permit status and follow up with employees to ensure completion of certification requirements within the established timeline
Develop and maintain data related to certification status, including the collection and reporting of data related to the Every Student Succeeds Act (ESSA)
Responsible for the preparation of job descriptions to ensure accuracy
Coordinate the revision, preparation, and electronic distribution of employee contracts and letters of reasonable assurance to ensure accurate delivery
Confirm years of service and coordinate information with payroll
Supervise the completion of employee requests for records from Personnel file
Coordinate personnel records management, to include ensuring personnel files contain all required documents and case management for compliance
Process Student loan forgiveness applications
Ensure compliance with local, state, and federal employment laws. Stay abreast of state and federal public policy changes that could impact the district
Resposible for monitoring employee retention and turnover through analysis of data and exit interviews
Supervise the maintenance of Eduphoria (Strive), Frontline, FileMaker Pro, DPS, and Image Silo
Act as a liaison between the District and ESS
Serve as a primary contact for Alternative Certification Programs and secondary contact for College/University Collaborative
Oversee managemenet of the Personnel webpage and assist with TIA website
Research and develop reports as needed
Assist with presentations for School Board Meetings, as needed
Maintain confidentiality regarding all personnel information
Follow district safety protocols and emergency procedures
Performs other tasks and assumes such responsibilities as may be assigned

Note: Not all applicants will be interviewed. Each applicant’s resume, application and other available information will be considered in the screening process. Only those persons currently meeting all of the minimum requirements will be screened.

MINIMUM QUALIFICATIONS:

Education/Certificate:
Bachelor’s degree, Master’s degree required
Texas Administrator Certificate required
Special Knowledge and Skills:
Strong interpersonal and communication skills
Strong computer skills and organizational skills
Attention to detail
Experience:
Three years of campus administrative experience preferred
East Central Independent School District experience preferred

EQUIPMENT USED: Standard office equipment including computer and peripherals, standard instructional equipment

WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress